Wedding Planning Checklist Templates: 8 Complete Checklists

Wedding Planning Checklist Templates: 8 Complete Checklists

Curated from 90,000+ real wedding tasks — everything you need, organized by wedding type.

Whether you're planning an intimate elopement or a multi-day cultural celebration, having the right checklist makes all the difference. Below you'll find 8 comprehensive templates covering every type of wedding, complete with timelines and priority levels to keep you on track. If you plan weddings professionally, you can run these as wedding to-do templates in That’s The One — every due date calculates itself from the wedding date. There are three ways to work: save any checklist as a reusable template you can apply to every event, use the event-level CSV to-do import to bring a CSV of to-dos straight into a specific event, or use AI-assisted timeline and to-do file imports — upload an existing timeline or task file and it becomes structured, editable items.

1. Essential Wedding Checklist

Perfect for intimate weddings and budget-conscious couples.

12–10 Months Before

• [ ] Set wedding date and budget ⚡ High Priority

• [ ] Create preliminary guest list with contact information ⚡ High Priority

• [ ] Research and tour potential venues ⚡ High Priority

• [ ] Book ceremony and reception venue ⚡ High Priority

• [ ] Research and purchase wedding insurance

• [ ] Choose and ask wedding party members

• [ ] Start a Pinterest moodboard for wedding inspiration

9–7 Months Before

• [ ] Book photographer ⚡ High Priority

• [ ] Book officiant or celebrant ⚡ High Priority

• [ ] Begin shopping for wedding dress ⚡ High Priority

• [ ] Research caterers and schedule tastings ⚡ High Priority

• [ ] Send save-the-dates to guests ⚡ High Priority

• [ ] Create wedding website with RSVP functionality

• [ ] Research florist options and request quotes

6–4 Months Before

• [ ] Book caterer and finalize menu direction ⚡ High Priority

• [ ] Order wedding invitations ⚡ High Priority

• [ ] Book hair and makeup artist ⚡ High Priority

• [ ] Schedule dress fittings ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Book DJ or create playlist

• [ ] Order wedding cake

• [ ] Arrange accommodations for out-of-town guests

3–2 Months Before

• [ ] Send wedding invitations (set RSVP deadline 4–6 weeks before) ⚡ High Priority

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Finalize ceremony readings and vows ⚡ High Priority

• [ ] Confirm all vendor bookings and deposits ⚡ High Priority

• [ ] Schedule hair and makeup trial ⚡ High Priority

• [ ] Book transportation for wedding day

• [ ] Purchase gifts for wedding party

• [ ] Plan rehearsal dinner details

1 Month Before

• [ ] Create seating chart for reception ⚡ High Priority

• [ ] Confirm final guest count with caterer ⚡ High Priority

• [ ] Final dress fitting ⚡ High Priority

• [ ] Create day-of timeline ⚡ High Priority

• [ ] Confirm honeymoon reservations

• [ ] Prepare vendor payment envelopes with tips

• [ ] Break in wedding shoes

1–2 Weeks Before

• [ ] Confirm all vendor arrival times and details ⚡ High Priority

• [ ] Provide final timeline to all vendors ⚡ High Priority

• [ ] Pick up wedding attire ⚡ High Priority

• [ ] Conduct ceremony rehearsal ⚡ High Priority

• [ ] Delegate day-of responsibilities ⚡ High Priority

• [ ] Prepare emergency kit for wedding day

• [ ] Pack honeymoon bags

After the Wedding

• [ ] Send thank you notes within 3 months ⚡ High Priority

• [ ] Preserve wedding dress professionally

• [ ] Change name on legal documents if applicable

• [ ] Review and share wedding photos

• [ ] Leave vendor reviews

Load this checklist as a reusable template in That's The One — free for 30 days.

2. Comprehensive Wedding Checklist

Full-service planning for traditional weddings.

12–10 Months Before

• [ ] Discuss and establish realistic wedding budget with all contributors ⚡ High Priority

• [ ] Create initial guest list with names and contact information ⚡ High Priority

• [ ] Define wedding style, theme, and color palette ⚡ High Priority

• [ ] Research and schedule venue site visits ⚡ High Priority

• [ ] Book ceremony venue ⚡ High Priority

• [ ] Book reception venue ⚡ High Priority

• [ ] Purchase wedding insurance ⚡ High Priority

• [ ] Choose wedding party (bridesmaids, groomsmen, flower girl, ring bearer)

• [ ] Start engagement photo planning

• [ ] Begin honeymoon research and planning

9–7 Months Before

• [ ] Book photographer and discuss shot list preferences ⚡ High Priority

• [ ] Book officiant and discuss ceremony personalization ⚡ High Priority

• [ ] Begin wedding dress shopping and schedule appointments ⚡ High Priority

• [ ] Research and book caterer; schedule tasting ⚡ High Priority

• [ ] Book florist and create floral vision board ⚡ High Priority

• [ ] Send save-the-dates ⚡ High Priority

• [ ] Create and launch wedding website ⚡ High Priority

• [ ] Book hair and makeup artist; schedule trial ⚡ High Priority

• [ ] Book videographer if desired

• [ ] Set up gift registry

• [ ] Research entertainment options (band, DJ, live music)

• [ ] Research cake designers and schedule tastings

6–4 Months Before

• [ ] Finalize and order wedding dress ⚡ High Priority

• [ ] Finalize menu with caterer ⚡ High Priority

• [ ] Book entertainment (DJ/band) ⚡ High Priority

• [ ] Design and order wedding invitations and stationery ⚡ High Priority

• [ ] Book rental company for furniture, linens, tableware ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Plan rehearsal dinner — book venue and catering ⚡ High Priority

• [ ] Finalize floral designs and order ⚡ High Priority

• [ ] Order bridesmaid dresses ⚡ High Priority

• [ ] Book groom and groomsmen attire ⚡ High Priority

• [ ] Order wedding cake ⚡ High Priority

• [ ] Arrange hotel room blocks for guests

• [ ] Book transportation (limo, shuttle buses)

• [ ] Schedule engagement photo session

3–2 Months Before

• [ ] Mail wedding invitations (RSVP deadline 4–6 weeks out) ⚡ High Priority

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Schedule first dress fitting ⚡ High Priority

• [ ] Finalize ceremony structure with officiant ⚡ High Priority

• [ ] Write personal vows ⚡ High Priority

• [ ] Schedule hair and makeup trial ⚡ High Priority

• [ ] Confirm all vendor contracts and payments ⚡ High Priority

• [ ] Finalize rehearsal dinner guest list and details ⚡ High Priority

• [ ] Book honeymoon travel and accommodations ⚡ High Priority

• [ ] Select ceremony readings

• [ ] Create detailed photography shot list

• [ ] Order wedding favors

• [ ] Purchase gifts for wedding party

• [ ] Purchase gifts for parents

1 Month Before

• [ ] Collect final RSVPs and follow up with non-responders ⚡ High Priority

• [ ] Create reception seating chart ⚡ High Priority

• [ ] Provide final guest count to caterer and venue ⚡ High Priority

• [ ] Final wedding dress fitting ⚡ High Priority

• [ ] Final suit/tuxedo fitting ⚡ High Priority

• [ ] Create comprehensive day-of timeline ⚡ High Priority

• [ ] Finalize ceremony processional and recessional order ⚡ High Priority

• [ ] Confirm all vendor logistics, arrival times, and locations ⚡ High Priority

• [ ] Prepare vendor payment envelopes with tips ⚡ High Priority

• [ ] Confirm honeymoon reservations and documents ⚡ High Priority

• [ ] Create emergency contact list for wedding party

• [ ] Order place cards, menus, and day-of stationery

• [ ] Schedule final beauty appointments (hair, nails, wax)

1–2 Weeks Before

• [ ] Confirm arrival times with all vendors ⚡ High Priority

• [ ] Send final timeline and floor plans to all vendors ⚡ High Priority

• [ ] Pick up wedding dress and store safely ⚡ High Priority

• [ ] Pick up suits/tuxedos ⚡ High Priority

• [ ] Prepare and pack getting-ready essentials ⚡ High Priority

• [ ] Assign ceremony and reception duties ⚡ High Priority

• [ ] Conduct wedding rehearsal ⚡ High Priority

• [ ] Host rehearsal dinner ⚡ High Priority

• [ ] Get cash for vendor tips ⚡ High Priority

• [ ] Break in wedding shoes at home

• [ ] Create packing list for honeymoon

• [ ] Prepare wedding night bag

• [ ] Charge all devices and prepare backup batteries

After the Wedding

• [ ] Return rental items (suits, equipment) ⚡ High Priority

• [ ] Send thank you notes for all gifts received ⚡ High Priority

• [ ] Have wedding dress professionally cleaned and preserved

• [ ] Process name change documents if applicable

• [ ] Update beneficiaries and legal documents

• [ ] Review and order wedding photos

• [ ] Post wedding announcement on social media

• [ ] Freeze top tier of wedding cake for anniversary

• [ ] Request vendor reviews

3. Luxury Destination Wedding Checklist

Multi-day celebrations with full travel coordination.

18–12 Months Before

• [ ] Establish comprehensive budget including all travel costs ⚡ High Priority

• [ ] Research destination wedding locations ⚡ High Priority

• [ ] Visit potential destinations if possible ⚡ High Priority

• [ ] Check legal requirements for marriage in destination country ⚡ High Priority

• [ ] Book venue for ceremony and reception ⚡ High Priority

• [ ] Block hotel rooms for guests at multiple price points ⚡ High Priority

• [ ] Hire local wedding planner or coordinator ⚡ High Priority

• [ ] Send preliminary save-the-dates with travel information ⚡ High Priority

• [ ] Research local vendors (photographer, florist, caterer) ⚡ High Priority

• [ ] Verify passport and visa requirements for all guests ⚡ High Priority

• [ ] Book photographer with destination experience ⚡ High Priority

• [ ] Purchase comprehensive travel and wedding insurance ⚡ High Priority

12–9 Months Before

• [ ] Create wedding website with travel guides and guest information ⚡ High Priority

• [ ] Plan welcome event for arriving guests ⚡ High Priority

• [ ] Book videographer with destination experience ⚡ High Priority

• [ ] Begin wedding dress search (allow extra time for shipping) ⚡ High Priority

• [ ] Research and book local florist ⚡ High Priority

• [ ] Book catering and plan menu tasting trip ⚡ High Priority

• [ ] Coordinate guest transportation from airport to hotel ⚡ High Priority

• [ ] Create detailed travel itinerary for all wedding events ⚡ High Priority

• [ ] Plan farewell brunch or post-wedding activity

• [ ] Research and book entertainment options

• [ ] Plan activities for guests during their stay

• [ ] Set up gift registry with emphasis on experiences or fund contributions

9–6 Months Before

• [ ] Order wedding dress (allow 6+ months for delivery) ⚡ High Priority

• [ ] Book hair and makeup artist at destination ⚡ High Priority

• [ ] Finalize menu and beverages with caterer ⚡ High Priority

• [ ] Book ceremony officiant familiar with local requirements ⚡ High Priority

• [ ] Plan rehearsal dinner at local restaurant ⚡ High Priority

• [ ] Design and order wedding stationery with travel info inserts ⚡ High Priority

• [ ] Arrange for legal documents (apostille, translations if needed) ⚡ High Priority

• [ ] Book rental furniture, decor, and equipment ⚡ High Priority

• [ ] Schedule dress fittings in home city ⚡ High Priority

• [ ] Book guest shuttles for wedding day transportation ⚡ High Priority

• [ ] Order bridesmaid attire and arrange shipping ⚡ High Priority

• [ ] Plan welcome bags with local treats and wedding itinerary

6–3 Months Before

• [ ] Send formal invitations with detailed travel information ⚡ High Priority

• [ ] Complete ceremony planning with officiant ⚡ High Priority

• [ ] Finalize floral design and place order ⚡ High Priority

• [ ] Order wedding cake from local bakery ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Arrange for photography at multiple locations and events ⚡ High Priority

• [ ] Plan hair and makeup schedule for entire wedding party ⚡ High Priority

• [ ] Confirm hotel room blocks and guest reservations ⚡ High Priority

• [ ] Create detailed timeline for all wedding weekend events ⚡ High Priority

• [ ] Coordinate any cultural or religious ceremony elements ⚡ High Priority

• [ ] Order signage in local language if applicable

• [ ] Purchase travel-sized beauty and grooming essentials

3–1 Months Before

• [ ] Collect final RSVPs and confirm headcount ⚡ High Priority

• [ ] Finalize seating arrangements for all events ⚡ High Priority

• [ ] Final dress and suit fittings ⚡ High Priority

• [ ] Prepare wedding weekend itinerary for guests ⚡ High Priority

• [ ] Confirm all vendor logistics and contact information ⚡ High Priority

• [ ] Prepare vendor tips and final payments in local currency ⚡ High Priority

• [ ] Assemble welcome bags and arrange delivery to hotel ⚡ High Priority

• [ ] Verify marriage license requirements at destination ⚡ High Priority

• [ ] Create emergency contact list with local numbers ⚡ High Priority

• [ ] Confirm guest arrivals and transportation schedule ⚡ High Priority

• [ ] Schedule final call with local coordinator ⚡ High Priority

• [ ] Ship wedding dress to destination or pack for carry-on ⚡ High Priority

1–2 Weeks Before

• [ ] Pack all wedding items in labeled boxes ⚡ High Priority

• [ ] Create detailed packing list for wedding essentials ⚡ High Priority

• [ ] Carry wedding dress, rings, and documents in carry-on ⚡ High Priority

• [ ] Send final timeline to all vendors and wedding party ⚡ High Priority

• [ ] Confirm transportation arrangements for guests ⚡ High Priority

• [ ] Share emergency contacts with family members ⚡ High Priority

• [ ] Print all confirmation documents and keep digital copies ⚡ High Priority

• [ ] Prepare honeymoon luggage separately

• [ ] Download offline maps and translation apps

• [ ] Notify bank of international travel

At Destination (Pre-Wedding)

• [ ] Meet with local coordinator upon arrival ⚡ High Priority

• [ ] Conduct venue walkthrough and confirm setup ⚡ High Priority

• [ ] Meet with all local vendors in person ⚡ High Priority

• [ ] Complete legal paperwork for marriage license ⚡ High Priority

• [ ] Host welcome event for arriving guests ⚡ High Priority

• [ ] Conduct rehearsal at ceremony location ⚡ High Priority

• [ ] Ensure welcome bags are delivered to guest rooms ⚡ High Priority

• [ ] Final hair and makeup trial at destination ⚡ High Priority

After the Wedding

• [ ] Send thank you notes to all guests who traveled ⚡ High Priority

• [ ] Arrange shipping of wedding dress and gifts home ⚡ High Priority

• [ ] Complete any required legal filings at destination ⚡ High Priority

• [ ] Register marriage in home country if required ⚡ High Priority

• [ ] Host farewell brunch for guests

• [ ] Review and order photos from destination photographer

• [ ] Request vendor reviews

4. Vendor Coordination Checklist

Complete vendor management from booking to wedding day — ideal for planners.

Photography

• [ ] Create style vision board for photography inspiration ⚡ High Priority

• [ ] Research and create photographer shortlist (3–5 options) ⚡ High Priority

• [ ] Schedule discovery calls or meetings with photographers ⚡ High Priority

• [ ] Review portfolios and check references ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book photographer and sign contract ⚡ High Priority

• [ ] Pay deposit and add to vendor hub ⚡ High Priority

• [ ] Create detailed shot list with must-have photos ⚡ High Priority

• [ ] Create family photo groupings list ⚡ High Priority

• [ ] Discuss timeline and lighting requirements ⚡ High Priority

• [ ] Reconfirm all details 2 weeks before ⚡ High Priority

• [ ] Send final timeline, venue address, and shot list ⚡ High Priority

• [ ] Request final invoice and prepare payment ⚡ High Priority

• [ ] Schedule engagement photo session

• [ ] Confirm second shooter if needed

• [ ] Follow up on photo delivery timeline

Videography

• [ ] Create video style vision board ⚡ High Priority

• [ ] Research and shortlist videographers ⚡ High Priority

• [ ] Schedule meetings and review demo reels ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book videographer and sign contract ⚡ High Priority

• [ ] Pay deposit and add to vendor hub ⚡ High Priority

• [ ] Coordinate with photographer on coverage plan ⚡ High Priority

• [ ] Reconfirm date, location, and timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Discuss highlight film vs. documentary style

• [ ] Submit music selection per videographer requirements

Catering & Beverages

• [ ] Discuss menu preferences and dietary requirements ⚡ High Priority

• [ ] Research caterers and request proposals ⚡ High Priority

• [ ] Schedule and attend tastings ⚡ High Priority

• [ ] Select caterer and sign contract ⚡ High Priority

• [ ] Finalize menu selections (appetizers, mains, desserts) ⚡ High Priority

• [ ] Determine beverage package (open bar, beer/wine, signature cocktails) ⚡ High Priority

• [ ] Collect guest meal preferences and dietary restrictions ⚡ High Priority

• [ ] Provide final guest count (usually 7–10 days before) ⚡ High Priority

• [ ] Finalize timeline for cocktail hour and dinner service ⚡ High Priority

• [ ] Request final invoice and confirm payment schedule ⚡ High Priority

• [ ] Confirm staff count and service style

• [ ] Confirm vendor meal requirements

Florals & Decor

• [ ] Create floral style vision board with color palette ⚡ High Priority

• [ ] Research and create florist shortlist ⚡ High Priority

• [ ] Meet with floral designers and discuss vision ⚡ High Priority

• [ ] Request preliminary quotes ⚡ High Priority

• [ ] Select florist and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Finalize bridal bouquet design ⚡ High Priority

• [ ] Finalize bridesmaid bouquets and boutonnieres ⚡ High Priority

• [ ] Plan ceremony florals (arch, aisle, altar) ⚡ High Priority

• [ ] Design reception centerpieces ⚡ High Priority

• [ ] Confirm delivery schedule and setup time ⚡ High Priority

• [ ] Adjust order based on final guest count ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Schedule floral trial if desired

• [ ] Plan additional decor (welcome sign, cake table, sweetheart table)

Entertainment

• [ ] Discuss entertainment preferences (band, DJ, live music) ⚡ High Priority

• [ ] Research and create entertainment shortlist ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book entertainment and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Select first dance, parent dances, and special songs ⚡ High Priority

• [ ] Discuss ceremony music if applicable ⚡ High Priority

• [ ] Confirm sound and lighting equipment needs ⚡ High Priority

• [ ] Confirm setup time and space requirements ⚡ High Priority

• [ ] Reconfirm all details including timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Attend showcases or review demo performances

• [ ] Create do-play and do-not-play song lists

• [ ] Coordinate with venue on noise restrictions

Cake & Desserts

• [ ] Discuss cake style, flavors, and design preferences ⚡ High Priority

• [ ] Research bakeries and cake designers ⚡ High Priority

• [ ] Schedule and attend tastings ⚡ High Priority

• [ ] Confirm cake design and size based on guest count ⚡ High Priority

• [ ] Book cake vendor and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Adjust order based on final guest count ⚡ High Priority

• [ ] Confirm delivery time and location ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Confirm cake stand and cutting set

• [ ] Purchase cake topper if desired

Hair & Makeup

• [ ] Create hair and makeup style vision board ⚡ High Priority

• [ ] Research and shortlist hair and makeup artists ⚡ High Priority

• [ ] Request quotes and packages ⚡ High Priority

• [ ] Book hair and makeup artist ⚡ High Priority

• [ ] Pay deposit and sign contract ⚡ High Priority

• [ ] Schedule trial session ⚡ High Priority

• [ ] Determine who needs styling (bride, bridesmaids, mothers) ⚡ High Priority

• [ ] Create hair and makeup timeline for wedding day ⚡ High Priority

• [ ] Confirm getting-ready location with artist ⚡ High Priority

• [ ] Reconfirm all details and timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Bring inspiration photos and accessories to trial

Transportation

• [ ] Discuss transportation needs (bridal party, guests, departure) ⚡ High Priority

• [ ] Research transportation companies ⚡ High Priority

• [ ] Request quotes for various vehicle options ⚡ High Priority

• [ ] Book transportation and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Provide pickup locations and times ⚡ High Priority

• [ ] Reconfirm all pickup times and locations ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Confirm vehicle capacity for wedding party

• [ ] Arrange guest shuttle if needed

• [ ] Confirm getaway car details

Rentals & Equipment

• [ ] Assess rental needs (furniture, linens, tableware, lighting) ⚡ High Priority

• [ ] Research rental companies and request catalogs ⚡ High Priority

• [ ] Request quotes and compare options ⚡ High Priority

• [ ] Book rentals and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Select table linens and napkins ⚡ High Priority

• [ ] Choose chairs and furniture ⚡ High Priority

• [ ] Select chargers, plates, glassware, and flatware ⚡ High Priority

• [ ] Update order based on final guest count ⚡ High Priority

• [ ] Confirm delivery and pickup schedule ⚡ High Priority

• [ ] Provide setup plan and floor layout ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Schedule in-person appointments to view rental items

• [ ] Coordinate lighting and AV equipment

5. Wedding Day Timeline Template

Hour-by-hour schedule for flawless day-of execution.

Bride & Bridesmaids Prep

Groom & Groomsmen Prep

First Look & Portraits (Optional)

Ceremony

Cocktail Hour

Reception

6. Multi-Day Indian Wedding Checklist

Complete planning for traditional South Asian celebrations.

Engagement / Rod / Sagai

• [ ] Set engagement ceremony date with both families ⚡ High Priority

• [ ] Book venue for engagement party ⚡ High Priority

• [ ] Arrange for priest or officiant ⚡ High Priority

• [ ] Plan engagement outfit for bride and groom ⚡ High Priority

• [ ] Coordinate engagement ring exchange ⚡ High Priority

• [ ] Plan catering and menu for engagement party ⚡ High Priority

• [ ] Create guest list for engagement ⚡ High Priority

• [ ] Book photographer for engagement ceremony

• [ ] Plan gift exchange between families

• [ ] Order decorations for venue

Mehndi Ceremony

• [ ] Book venue for mehndi (often at home or banquet hall) ⚡ High Priority

• [ ] Hire professional mehndi artist(s) ⚡ High Priority

• [ ] Confirm mehndi artist for guests (separate from bridal mehndi) ⚡ High Priority

• [ ] Plan bride's mehndi outfit (often yellow or green) ⚡ High Priority

• [ ] Plan catering for mehndi party ⚡ High Priority

• [ ] Arrange seating for bride during application (4–6 hours)

• [ ] Book entertainment (dhol players, DJ)

• [ ] Order yellow and orange decorations

• [ ] Plan mehndi design with artist (include groom's initials)

• [ ] Book photographer/videographer

• [ ] Arrange for lemon and sugar mixture to darken mehndi

Sangeet / Music Night

• [ ] Book venue for sangeet celebration ⚡ High Priority

• [ ] Hire DJ or live band ⚡ High Priority

• [ ] Plan and choreograph family dance performances ⚡ High Priority

• [ ] Plan sangeet outfits for bride, groom, and family ⚡ High Priority

• [ ] Book professional AV equipment and lighting ⚡ High Priority

• [ ] Create performance running order ⚡ High Priority

• [ ] Plan catering and cocktail service ⚡ High Priority

• [ ] Book photographer and videographer ⚡ High Priority

• [ ] Arrange stage or dance floor ⚡ High Priority

• [ ] Hire choreographer for performance rehearsals

• [ ] Plan decorations and photo backdrop

Haldi Ceremony

• [ ] Designate location (traditionally at home) ⚡ High Priority

• [ ] Purchase haldi (turmeric) and other ingredients ⚡ High Priority

• [ ] Plan yellow outfits for bride, groom, and attendees ⚡ High Priority

• [ ] Arrange for traditional puja items ⚡ High Priority

• [ ] Prepare area for haldi application (protect from staining)

• [ ] Book photographer for ceremony

• [ ] Plan light breakfast or brunch

• [ ] Arrange for flower petals and decorations

Baraat / Groom's Procession

• [ ] Book dhol players for baraat ⚡ High Priority

• [ ] Arrange transportation (horse, or decorated car) ⚡ High Priority

• [ ] Coordinate groom's outfit and accessories (sehra, kalgi) ⚡ High Priority

• [ ] Plan route for procession to venue ⚡ High Priority

• [ ] Coordinate with venue for baraat timing ⚡ High Priority

• [ ] Plan milni (meeting of families) ceremony ⚡ High Priority

• [ ] Book photographer for baraat coverage ⚡ High Priority

• [ ] Arrange for rose petals and confetti

• [ ] Coordinate garlands for milni

Wedding Ceremony (Vivah / Shaadi)

• [ ] Book mandap and ceremony decorations ⚡ High Priority

• [ ] Hire priest (pandit) for ceremony ⚡ High Priority

• [ ] Coordinate with priest on ceremony details and timing ⚡ High Priority

• [ ] Arrange for sacred fire (agni) setup ⚡ High Priority

• [ ] Plan bride's entrance (traditionally on dikka/palanquin) ⚡ High Priority

• [ ] Coordinate jai mala (garland exchange) ⚡ High Priority

• [ ] Prepare kanya daan items and arrangements ⚡ High Priority

• [ ] Arrange for saptapadi (seven steps) items ⚡ High Priority

• [ ] Coordinate mangalsutra and sindoor ⚡ High Priority

• [ ] Plan vidaai ceremony items ⚡ High Priority

• [ ] Book full ceremony coverage (photo and video) ⚡ High Priority

• [ ] Arrange seating for families and guests ⚡ High Priority

Reception

• [ ] Book reception venue ⚡ High Priority

• [ ] Plan reception outfits (often different from wedding) ⚡ High Priority

• [ ] Hire DJ and entertainment ⚡ High Priority

• [ ] Plan catering menu (vegetarian and non-vegetarian options) ⚡ High Priority

• [ ] Book photographer for reception ⚡ High Priority

• [ ] Plan stage and couple's seating area ⚡ High Priority

• [ ] Coordinate receiving line or guest greeting ⚡ High Priority

• [ ] Arrange cake cutting ceremony

• [ ] Plan first dance if desired

Attire & Jewelry

• [ ] Shop for bridal lehenga (ceremony) ⚡ High Priority

• [ ] Shop for mehndi outfit ⚡ High Priority

• [ ] Shop for sangeet outfit ⚡ High Priority

• [ ] Shop for reception outfit ⚡ High Priority

• [ ] Coordinate groom's sherwani and outfits for all events ⚡ High Priority

• [ ] Select bridal jewelry (kundan, polki, or gold) ⚡ High Priority

• [ ] Arrange for hair accessories (maang tikka, jhoomar) ⚡ High Priority

• [ ] Shop for bangles (chura for Punjabi brides) ⚡ High Priority

• [ ] Shop for haldi outfit

• [ ] Plan shoes for all events

• [ ] Coordinate family members' outfits

7. Elopement & Micro Wedding Checklist

Intimate celebrations for 2–30 guests.

3–6 Months Before

• [ ] Decide on elopement style (just two of you, immediate family, or small group) ⚡ High Priority

• [ ] Set budget for intimate celebration ⚡ High Priority

• [ ] Research and select destination or location ⚡ High Priority

• [ ] Check legal requirements for marriage in chosen location ⚡ High Priority

• [ ] Book photographer experienced with elopements ⚡ High Priority

• [ ] Find and book officiant ⚡ High Priority

• [ ] Research permits if needed (parks, beaches, public spaces) ⚡ High Priority

• [ ] Book accommodations for you and any guests ⚡ High Priority

• [ ] Begin shopping for wedding attire ⚡ High Priority

• [ ] Plan how and when to share news with family and friends

2–3 Months Before

• [ ] Finalize wedding attire ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Plan ceremony structure with officiant ⚡ High Priority

• [ ] Write personal vows ⚡ High Priority

• [ ] Book small celebration dinner at local restaurant ⚡ High Priority

• [ ] Book hair and makeup (or plan DIY)

• [ ] Arrange for small bouquet and boutonniere

• [ ] Create shot list for photographer

• [ ] Confirm any guest travel arrangements

• [ ] Plan any special details (custom ring box, heirloom items)

1 Month Before

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Confirm all bookings (photographer, officiant, dinner) ⚡ High Priority

• [ ] Final fitting for wedding attire ⚡ High Priority

• [ ] Finalize ceremony readings and vows ⚡ High Priority

• [ ] Plan day-of timeline ⚡ High Priority

• [ ] Arrange transportation to ceremony location

• [ ] Plan post-wedding celebration or trip

• [ ] Prepare any props or decor for ceremony

1 Week Before

• [ ] Pick up marriage license ⚡ High Priority

• [ ] Confirm weather forecast and have a backup plan ⚡ High Priority

• [ ] Pack wedding attire and essentials ⚡ High Priority

• [ ] Confirm final details with all vendors ⚡ High Priority

• [ ] Print vows and ceremony script ⚡ High Priority

• [ ] Prepare emergency kit (stain remover, tissues, bandaids)

• [ ] Charge camera and phone for personal photos

Day Of

• [ ] Enjoy a relaxed morning together ⚡ High Priority

• [ ] Get ready at your own pace ⚡ High Priority

• [ ] Meet photographer at ceremony location ⚡ High Priority

• [ ] Exchange vows and rings ⚡ High Priority

• [ ] Take portrait photos ⚡ High Priority

• [ ] Celebrate with dinner or champagne ⚡ High Priority

• [ ] Mail marriage license for processing ⚡ High Priority

After the Elopement

• [ ] Share news with family and friends (call, text, or announcement) ⚡ High Priority

• [ ] Send announcement cards to those not present

• [ ] Order photos and create album

• [ ] Complete name change if applicable

• [ ] Post photos to social media if desired

• [ ] Plan a larger celebration party if desired

• [ ] Enjoy married life!

8. Wedding Weekend Guest Experience Checklist

Creating memorable experiences for every guest.

Pre-Wedding Communications

• [ ] Create comprehensive wedding website with all event details ⚡ High Priority

• [ ] Include travel information (airports, driving directions) ⚡ High Priority

• [ ] List accommodation options at various price points ⚡ High Priority

• [ ] Include dress code guidance for each event ⚡ High Priority

• [ ] Set up RSVP with meal preference and dietary restrictions ⚡ High Priority

• [ ] Provide local restaurant and activity recommendations

• [ ] Add FAQ section answering common questions

• [ ] Create digital itinerary guests can download

• [ ] Include registry information tastefully

• [ ] Provide weather guidance and packing suggestions

Hotel Room Blocks & Accommodations

• [ ] Research hotels near venue at different price points ⚡ High Priority

• [ ] Negotiate room block rates and deadlines ⚡ High Priority

• [ ] Block rooms at 2–3 hotels to offer options ⚡ High Priority

• [ ] Coordinate shuttle service between hotels and venue ⚡ High Priority

• [ ] Track guest reservations and follow up as needed ⚡ High Priority

• [ ] Arrange early check-in for wedding party if possible

• [ ] Confirm late check-out for day-after brunch

• [ ] Provide hotel contact information for special requests

Welcome Bags & Hospitality

• [ ] Include personalized welcome letter with itinerary ⚡ High Priority

• [ ] Coordinate delivery to hotel rooms before guest arrival ⚡ High Priority

• [ ] Design and order welcome bag packaging

• [ ] Add local snacks and treats

• [ ] Include water bottles and hangover remedies

• [ ] Include any items needed for wedding events

• [ ] Prepare special bags for wedding party and family

• [ ] Add map of area with highlighted recommendations

Welcome Event

• [ ] Book venue for welcome dinner or drinks ⚡ High Priority

• [ ] Plan menu appropriate for casual gathering ⚡ High Priority

• [ ] Arrange for bar service ⚡ High Priority

• [ ] Arrange transportation to and from welcome event ⚡ High Priority

• [ ] Create relaxed atmosphere for guests to mingle

• [ ] Keep timing casual (2–3 hours)

• [ ] Plan activities or icebreakers if appropriate

• [ ] Provide name tags if many guests don't know each other

Wedding Day Guest Logistics

• [ ] Provide clear timeline for guest activities ⚡ High Priority

• [ ] Arrange shuttle buses for guest transportation ⚡ High Priority

• [ ] Create signage directing guests at venue ⚡ High Priority

• [ ] Assign ushers to help seat guests at ceremony ⚡ High Priority

• [ ] Reserve seating for immediate family ⚡ High Priority

• [ ] Ensure accessible seating for elderly or disabled guests ⚡ High Priority

• [ ] Provide dietary accommodation options ⚡ High Priority

• [ ] Plan activities during cocktail hour

• [ ] Set up card box and gift table

• [ ] Designate coat check area

• [ ] Arrange for late-night food before departure

Day-After Brunch

• [ ] Book venue for farewell brunch ⚡ High Priority

• [ ] Plan casual menu with brunch favorites ⚡ High Priority

• [ ] Allow time for final goodbyes with guests ⚡ High Priority

• [ ] Keep timing relaxed (late morning/early afternoon)

• [ ] Provide coffee and mimosas

• [ ] Coordinate with hotel for check-out timing

• [ ] Arrange transportation to airport if needed

Special Considerations

• [ ] Consider accessibility needs throughout all venues ⚡ High Priority

• [ ] Prepare elderly guest transportation and seating ⚡ High Priority

• [ ] Provide dietary accommodation options ⚡ High Priority

• [ ] Plan childcare options for guests with children

• [ ] Arrange kids' activities during reception

• [ ] Create quiet space for nursing mothers

• [ ] Arrange pet-friendly accommodations if applicable

Use these templates as a starting point and customize them to fit your wedding vision, size, and budget. Happy planning!

Planning weddings for clients? Build your checklist once as a template in That’s The One’s wedding to-do tool, assign owners and deadlines, and reuse it for every event — free for 30 days. Already working from another file? Use the event-level CSV to-do import to load a CSV of to-dos directly into a specific event, or AI-assisted timeline and to-do file imports — upload an existing timeline or task file and it becomes structured, editable items. You can also connect Zoom to bring meeting and call recaps straight into TTO Notes, then move each recap to the relevant event — turning discussion points into actions.

Further reading:

• the 50 wedding tasks nobody tells you about

• an alternative to free wedding planning checklists

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