The Paperless Post Alternative

May 28, 2025

Key Takeaways

That’s The One (TTO) is an all-in-one alternative to Paperless Post, built specifically to cover end-to-end wedding planning & guest communications.
Paperless Post charges per e-card sent (starting at 2 coins, approx ~$0.22 per card).
TTO supports custom RSVP questions, unlimited events, and custom invitation uploads and beautifully designed templates.
Send bespoke communications to guests with TTO (eg. out-of-towners or those invited to the pre-rehearsal dinner)
Flat rate of $55/month for planners. No per-invite fees, no extra tools needed.
The platform is also ideal for destination events, available in 7 languages (English, Spanish, German, French, Italian, Polish, Portuguese) and supporting over 20 currencies.

Digital Wedding Invites: The Paperless Post Alternative

[[toc-anchor:Paperless Post’s Popularity – But Is It Built for Weddings?]]

Paperless Post was founded in 2008 and quickly became a first mover in the invitation space. Couples can send online wedding invitations templates. This is only one part of wedding planning. Unfortunately, that’s why most couples and planners end up juggling 7 different tools (spreadsheets, task apps and more). They are spending time manually syncing information across platforms which is time-consuming, frustrating, and prone to mistakes.

From timelines, wedding websites and supplier coordination, wedding planning requires more than just a digital invitation function. Paperless Post may be popular, but it doesn’t offer the full package.

That’s where That’s The One, wedding planning software, comes in. It is a platform created specifically for weddings and is full of smart wedding invitation templates, automations, and collaboration features that make it easy for you to do ALL aspects of the wedding in one place.

[[toc-anchor:What Paperless Post Offers: Wedding Invitation Templates Only, Not Wedding Planning Tools]]

Paperless Post offers a handful of wedding invitations templates. You can pick a design, design the card and send a digital invitation.

You can invite your guests and ask them a set of questions and track responses in a spreadsheet. Traditional formal wedding invitations often include RSVP cards, important details such as date, time, location, dress code, and instructions.

However, if you want to have to ask some guests questions but not others (eg. asking out-of-towners what their airline number OR if your VIPs can attend your prerehearsal dinner) this is not possible.

The data is also not connected to other features, like the floor/seating plan - meaning that you will need to use another software and manually transfer the data over. This is just one example of why an average wedding takes 528 hours to plan today - we have made that much easier for you!

Paperless Post Best Features:

Customizable wedding invitation templates (designing the backdrop, coordinating envelope liner and invitation itself)
Integrated tracking
Send invitations via email, text, or Shareable Link
Attractive & modern templates
Upload your own design

Paperless Post Wedding Planning Limitations:

Cost associated with sending each card
Additional costs can accumulate for larger guest lists
Limited to invitation and communication functionalities
Simple RSVP functionality with limited customisation options (eg. RSVP in a group or multi-attendance RSVP, showing private questions to groups of guests)
Not wedding-specific; lacks specialized features for tying the knot
Will require additional integrations/additional software subscriptions for complete planning functionality (like budget tracking, guest list, RSVP, seating charts, timeline etc.)

[[toc-anchor:Introduction to TTO - A Paperless Post Alternative]]

That's The One, known as TTO, is an online platform designed to simplify the wedding process for modern professionals and their clients. This all-in-one platform offers a range of tools and features to help wedding businesses streamline their workflow and enhance client satisfaction. With its easy-to-use interface and customizable templates, TTO is the perfect solution for the wedding industry.

Planner Tip: TTO offers the functionality to design and email wedding invitations. Your client can choose one of our wedding invitation templates, or upload their own. Digital invitations can be used to send Save-The-Dates, RSVPs, or any form of guest communication (like bus transfer schedules).

🎥 2min video guide on how to set up ecards on TTO

[[toc-anchor: Formal Wedding Invitation Options: Combining Digital RSVPs with Physical Wedding Invitations]]

Paper invitations are still a very common way of inviting attendees. Many couples want the ease of collecting RSVPs digitally, but still want to send a physical invitation. On TTO, you are able to download your RSVP QR code (or link) and add it to a physical invitation (like below). This is gives clients the best of both worlds.

Couples can also use the printable wedding invitation templates, add their QR to them and mail them to their attendees. TTO’s printable wedding invitation templates are hand-made by local artisans and we are continuously growing our design library. For some couples, nothing quite matches the real life, tangible experience of receiving paper wedding invitations.

[[toc-anchor:What Planners Say: Stories from the Switch]]

What ex-Paperless Post Users Said:

“I love that we can send unlimited ecards from TTO - it helps reduce costs for our clients."

“Having a guest list that is connected to the ecard functionality is super helpful. It means we can tag attendees (like out-of-towners) and send them a bespoke ecard with information about the bus schedule. Having this all in one place gives us so much time back.”

"Our clients love the templates option but also being able to upload their own custom designs, which they often have made by stationers. This helps create a stunning suite of wedding stationery for a cohesive look, keeping the same design throughout the wedding experience.”

"My client loved matching their wedding invitations to their wedding website on TTO. It was so easy for them to do."

Read more testimonials

[[toc-anchor:Sending Digital Invitations Shouldn't Be Expensive]]

The first 50 wedding invitation templates are free to send on Paperless Post. After this, they charge per individual card sent - starting at approximately $0.30 per card. Across the average wedding of 100 guests, where you will want to send save the dates, official RSVPs, an update before the wedding, and thank you cards afterwards, this adds up to approximately $100.

When comparing pricing models, some platforms offer free templates or free account registration, while others require you to purchase additional features or design options. Pricing can vary, with some services using a flat price, subscription plans, or tiered systems based on guest count and features.

Plus, you are likely going to have to substitute 7 additional tools to complete your planning process (separate website builder, guest list manager, floor/seating plan software etc).

TTO offers unlimited events and all-inclusive features for just $55/month for professional planners—compared to a minimum of $330/month when using multiple separate tools.

Try your 30 day free trial here or book a demo.

[[toc-anchor:That’s The One vs Paperless Post: A side by side comparison of features]]

Features	Trello	That's The One
RSVP	Basic RSVP Questionnaire	Single RSVP link to share on any platform Custom RSVP Questions Multi-Event RSVPs Guests can RSVP on behalf of others Manage +1s Advanced settings for babies & children Matches guests using phone number and/or email
Guest List	Not available	Automatically import an existing guest list Add custom columns
Floor/seat plan	Not available	Upload blueprint & set to scale, so that furniture is in the correct measurements Easily drag & drop guests into seats Synced with catering/dietary requirements from RSVP Color-coded for ease Export into PDF
To-Do’s	Not available	Set priority, owner, deadlines on tasks Set tasks to private Automated reminders Ability to see what each collaborator is working on
Timelines	Not available	Create individual wedding planning timelines for each vendor in 1 click Items automatically organised by time Vendor information displayed in wedding day schedule PDF
Ecards	Hundreds of classic and modern style wedding invitation templates Ecard tracking available (deliveries, opens, and responses)	Unlimited ecards with over 30 templates Option to upload your own design Send via email or URL Easily share to groups of guests based on tags (eg. guests travelling in) Ecard tracking available (deliveries, opens, and responses)
Wedding Website	Not available	Free wedding website for your clients (included in subscription) Highly visual website with a modern look Connects RSVP & accommodation links Comprehensive wedding website sections: eg. itinerary, interactive getting here section Customise website URL
Vendor CRM	Not available	Visual vendor board Wedding Vendors can be suggested in a wedding, alongside important information from your Vendor CRM. Update status: confirmed, tentative, declined Share quotes and comments in the comments section Automatically connected to budget sheet
Payment Tracking	Not available	See upcoming and overdue payments at a glance Manage all vendor payments in one place in multiple currencies Automated reminders
Budget	Not available	Multi-currency (eg. track payments in EUR but translate budget into USD) Automatically connected to payment tracking
Comments	Not available	Add comments to to-do’s and vendor section Comments can be video, voice or text
Team collaboration	Not available	Share templates, vendor contacts, tasks and comments Control which information is private to you vs shared with your team
Accommodation	Not available	Private booking page for guests with cheaper rates than sites like Booking.com Help couples collect payment for pre-booked rooms easily (eg. venue)

[[toc-anchor:Digital Invites Is Just The Start - TTO Offers An All-In-One Solution for Wedding Planning]]

With That’s The One, you get wedding planning features that allow you to do everything in one place. You’re never stuck logging into multiple tools or manually uploading data.

Our planner-first tools include:

✅ A dynamic wedding checklist that updates automatically and allows you to filter on owner, priority, deadline, month and category. It also sends automated email reminders for upcoming and overdue tasks.

✅ A professional multi-currency budget planner to track payments and deposits. This is also connected to automated email reminders for upcoming and overdue payments.

✅ A smart guest list with RSVP tracking.

✅ Free wedding website & unlimited digital wedding invitations.

✅ An intuitive seating chart tool with is automatically connected to guest meal choices and dietary preferences.

✅ A central supplier manager that keeps everything (docs, brochures, contact info, comments) in one place.

Try your 30 day free trial here or book a demo.

[[toc-anchor:Why Planners Are Switching to TTO]]

🚀 Built for Modern Planners - A sleek, user-friendly interface that eliminates clunky workflows, is structured with a client-facing polish.

🤝 Client collaboration - Give clients a premium, easy-to-use experience.

🌎 Internationally Accessible - A tool that works for planners and clients across different regions and price points. Available in 6 languages and 20 currencies!

💡 Designed with Your Feedback - Weekly feature updates based on real planner needs, not outdated industry assumptions.

🔗 All-in-One Platform - No need for multiple disconnected tools. TTO streamlines everything in one place, replacing Trello boards, spreadsheets and emails with a central planning hub. Cut hours of admin every week.

Join the growing number of planners who are making the switch and experience the future of wedding planning, with endless wedding ideas to inspire your clients. A wedding planner can utilize TTO's tools to ensure a seamless planning experience for everyone involved.

Try your 30 day free trial here or book a demo.

[[toc-anchor:Ready to Upgrade from Paperless Post?]]

Paperless Post might work for sending beautifully designed ecards, but planning requires data from guests to be managed in a more complex format. Especially when thinking about all the communications you will want to send!

Just on the digital invite front, you will need to send out multiple ecards; starting with the save-the-dates, RSVPs, transport updates and thank you notes afterwards - the costs add up when you are paying for each individual ecard being sent.

Additionally, having your attendees information, in the same place where you manage communications, the website and the floor and seating plan, is going to make your life so much easier! TTO integrates seamlessly with your wedding website, allowing you to provide additional information such as dress code, RSVP instructions, or event details, and to direct guests to RSVP or find everything they need in one central hub.

That’s The One is wedding software built specifically for professionals and their clients. With smart templates, real-time collaboration, and all your tools in one place, it’s the easiest way to save time, streamline your workflow, and deliver a premium experience to every client.

👉 Try That’s The One for free or book a live demo to see how it compares.

[[toc-anchor:Frequently Asked Questions (FAQs)]]

1. What are digital wedding invites?

Digital wedding invitations, also known as virtual wedding invitations, are online wedding invitations that couples can send via email, text, or online links. These digital wedding invitations allow couples to send digital invites and manage RSVPs online, streamlining the entire process. They're a modern, eco-friendly alternative to traditional paper invites. Platforms like That's The One (TTO) make it easy to design, send digital wedding invitations, and manage them all in one place.

2. How do email wedding invitations work?

Email wedding invitations are a type of online invitations that allow couples or planners to design a digital card and send it directly to guests' inboxes. Attendees can answer with just a click, and platforms like TTO track responses automatically while syncing the data with seating charts, meal preferences, and more.

3. What if I want to combine a digital RSVP with a physical card?

This is possible on TTO! You can download your RSVP QR code (or grab the URL link) and paste it on your physical invitation. This gives you the best of both worlds - the luxurious feel of paper invitations with the ease of streamlining your guest answer collection.

3. Is That’s The One a good Paperless Post alternative?

Yes. Both platforms offer wedding invitation template options. While Paperless Post provides digital cards and RSVP tracking, That’s The One is designed specifically for weddings. It combines digital invitations with powerful planning tools; guestlist tagging, seating plans, timelines, budgets - all in one place.

4. What makes That’s The One one of the best wedding invitation sites?

TTO offers customizable templates in a wide variety of styles, including vintage, classic, minimalist, contemporary, elegant, rustic, boho, and modern, ensuring there are options to match any wedding theme or aesthetic. Unlimited digital invitations, guest communication tools, and full planning features are included in one subscription.

It’s built for wedding professionals and modern couples who want a seamless planning experience without juggling 7 (or more!) different tools, helping couples celebrate their special day with ease and joy.

5. Can I use my own invitation design on That’s The One?

Absolutely. TTO allows you to upload your own custom invitation designs, including the option to add personal photos, making your invitations truly unique. This is perfect if you're working with a stationer or want to create invitations that reflect your unique love story. You can maintain a consistent aesthetic across your save-the-dates, RSVPs, and thank-you notes.

6. Is there a cost per digital invitation like with Paperless Post?

No. That’s The One offers unlimited email wedding invitations under one flat monthly subscription, making its price structure straightforward and affordable. Unlike other platforms that are priced per invitation or use tiered pricing models, TTO’s pricing is not based on the number of online invitations sent. This predictable pricing is ideal for planners managing multiple events, as it avoids the fluctuating costs and complex price calculations found with per-invite or package-based systems.

7. Can I send different RSVP questions to different guest groups?

Yes. TTO’s RSVP feature allows you to send custom questions to specific attendees. While traditional online invitations often include RSVP cards to collect responses, TTO’s digital RSVP features can replace the need for physical RSVP cards. Whether you need flight info from out-of-town guests or meal preferences from only a portion of your list, you’re covered.

8. Are custom wedding websites and digital invitations available?

That’s The One includes modern, mobile-friendly wedding websites and unlimited digital e-cards with custom designs. Trello does not offer these features.

9. How is onboarding and customer support with That’s The One?

That’s The One offers a 1:1 onboarding session and dedicated chat support from 9am–6pm GMT, with email assistance after hours. Paperless Post primarily provides support via email and online help documentation, with no live chat for instant assistance.

10. How do I get started with That’s The One?

Try your 30 day free trial here or book a demo or book a live demo here to explore how That’s The One can replace Paperless Post and become your all-in-one wedding planning solution.