The Best Wedding Planning Software for 2025
Mar 4, 2025
Top 9 Best Software for Professional Wedding Planners: 2025 Review Guide
Planning dream weddings shouldn’t mean drowning in spreadsheets, emails, or sticky notes. Today’s professional wedding planners need robust and efficient software to collaborate with their clients, coordinate vendors, manage guests, and seamlessly handle every intricate planning detail.
In this guide, we review the top 9 software platforms recommended by industry professionals in 2025 to help you scale your business, reduce stress, and deliver exceptional client experiences.
Whether you’re a solo planner or leading a large team, That’s The One (TTO) provides the ultimate all-in-one support to streamline your workflow and craft unforgettable events.
Sign up for a 30 day free trial of That's The One (TTO) here.
Table of Contents
1. That’s The One – The Ultimate All-In-One Wedding Planning Solution
2. Aisle Planner – Best for Established, Feature-Rich Wedding Management
3. Planning Pod – Best for Unified, Customizable Event Coordination
4. Trello – Best for Flexible, Visual Project Management
5. Google Workspace – Best for File Storage, Meetings, Forms & Sheets
6. Paperless Post – Best for Stylish Digital Invitations
7. Honeybook – Best for Streamlining Business Operations
8. Timeline genius - Best for Streamlined Timelines
9. Prismm (Allseated) - Best for 3D Floorplans
Why Professional Wedding Planning Software is Essential
In the high-stakes world of wedding planning, the right software transforms chaos into clarity, saving hours of manual work and enabling planners to scale effortlessly. According to The Knot’s 2025 Planner Survey, 78% of professionals using dedicated software report higher client satisfaction and fewer logistical issues.
Key benefits include:
Streamlined Planning: Centralized hub for managing multiple weddings and vendors.
Enhanced Client Collaboration: Real-time updates keep couples informed, engaged, and confident.
Stress Reduction: Automated reminders eliminate last-minute scrambles.
Scalable Growth: Easily manage more events without additional administrative burden.
From intimate ceremonies to lavish destination weddings, professional wedding planning software ensures every detail aligns perfectly, letting planners focus on creativity and client relationships.
The 9 Best Wedding Planning Software for Professionals
We’ve handpicked the top 9 software solutions commonly used by wedding professionals for 2025, evaluating each for features, usability, and value. Whether you need an all-in-one powerhouse or a niche tool, this list has you covered.
1. That’s The One (The Modern All-In-One Wedding Planning Solution)
That’s The One (TTO) is a modern, all-in-one wedding planning solution built specifically for professional planners with a 4.9 star rating. Based in London, UK and established in 2020, it streamlines every step of the planning process—from client collaboration to vendor and guest management—with a joyful interface that minimizes administrative hassle.
TTO offers a flat rate for unlimited events, and also supports 6 languages (English, German, Italian, Spanish, Portuguese, French) and currencies. Perfect for destination weddings and international planners! Weekly updates and live chat (9 AM–6 PM GMT) support ensure that your feedback is captured and reflected in the platform features.
Thatstheone.com Best Features
Best-In-Class RSVP & guestlist management functionality
Multi-currency payment & budget tracking (17 currencies)
Unlimited e-cards & easy to use website templates
Scaled floorplans with Imperial/Metric options with drag-and-drop guest seating functionality
Integrated Vendor CRM
Text, video and voice comments for collaboration
Automated timelines & to-do lists
Mobile responsive for on-the-go planning
Bespoke accommodation page for guests, where they get guaranteed best in class rates near the venue. See example.
Available for all kinds of event planning - not only weddings
That’s The One Limitations
Limited email and calendar integrations
Lead management features (in progress)
That’s The One Pricing
$55/month flat rate for unlimited events
Transparent, all-inclusive pricing
User Testimonials:
“TTO halved my planning time. Clients love the real-time updates, and I love the simplicity of having everything in one place.” – Sarah M., Destination Wedding Planner
“The streamlined guestlist manager, seating plan, and accommodation tools give us hours back, especially for international weddings!” – Nicole, CEO & Founder of Nicole Please Weddings
2. Aisle Planner (Professional planning Software for US Based Wedding Planners)
Aisle Planner, a veteran platform from Alabama, USA, has been in the industry for over a decade. Created by a couple team, it offers a feature-rich suite with a traditional interface, perfect for managing leads, payments, and client events. However, its focus on the US market (English and USD only), limits its appeal for international planners.
Aisle Planner Best Features:
Lead management with email tracking
Invoice and contract management
Vendor payments via the platform (2-3% fee)
Comprehensive event management tools
Aisle Planner Limitations:
English and USD only—less ideal for destination weddings
Wedding-specific focus (no other event types)
Floorplan available in Imperial metric only (feet & inches)
Basic RSVP, guestlist & website capabilities
No e-card functionality
Text only comments for collaboration
Email-based support only
Annual updates (slower feature release)
Aisle Planner Pricing:
Pricing ranges from $59.99 to $189.99 per month based on event count
Vendor payments can be made through platform for a 2-3% fee
Comparing Aisle Planner vs TTO:
Aisle Planner’s per-event pricing model can become costly for planners managing multiple weddings, whereas TTO’s flat-rate pricing offers a more predictable and scalable solution. TTO is also an excellent choice for planners operating outside the US, providing multi-language support and the ability to track payments and budgets in multiple currencies—a crucial feature for international and destination weddings. Beyond budgeting and planning, TTO excels in guest management, offering an advanced RSVP system with unlimited e-cards, a modern wedding website, and a streamlined floor and seating plan—all designed to enhance the client and guest experience with a sleek, professional touch.
“Aisle Planner wasn’t able to deliver a good enough experience for us, especially when we expanded into destination weddings. TTO's guest management features, like the RSVP, guestlist, ecards are so advanced - that it makes it so easy to collect, manage and communicate updates with guests. For example, I can share a bespoke message, just to guests travelling in, asking them for their flight information.
We also love how the floorplan is also automatically synced with the guest dietaries in a very clear way. Aisle Planner didn’t clearly show who had an allergy/dietary requirement which created additional manual work for us. TTO breaks it down so much more clearly and made it easy for us to share with the venue and catering team.” - Parvy, CEO of Destination Snob
3. Planning Pod (Best for Unified, Customizable Event Coordination)
Founded in 2007 in Colorado, USA, Planning Pod delivers a versatile platform with three solutions: event management, venue management, and floor plan design. It’s a favorite among American planners and venues, offering customization and integrations with tools like QuickBooks and Salesforce. Its English-only, USD-only setup, however, restricts global use.
Planning Pod Best Features:
Customizable solutions for diverse planning needs
Invoice/contract management
Comprehensive event management tools
Mobile responsive for on-the-go planning
Multiple integrations (eg. Quickbooks, Xero, Salesforce, MailChimp, Slack and Google Apps via the Zapier platform)
Live chat (9 AM–6 PM GMT)
Available for all kinds of event planning - not only weddings
Planning Pod Limitations:
Available in English & USD only - limitations for international and destination weddings
Floor & seating plan is not connected with guest dietary information
Planning Pod Pricing:
Pricing ranges from $59.99 to $129 per month based on event count
Conclusion: Planning Pod venue management tools shine for planners tied to specific venues, but it lags for multi-currency needs and is only available in English. TTO allows planner to track payments in up to 20 currencies and also plan in 6 native languages (English, French, Spanish, Italian, German, Portuguese, Polish).
4. Trello (Best for Task Tracking)
Trello offers a visual task management solution. Founded in 2010 and headquartered in New York, some planners use Trello to manage, track and assign tasks. Although not wedding-specific, its card-based task system allows you to customize boards, assign tasks, and track progress visually.
Planners that use Trello, will have to supplement it with other collaboration and project management tools, as tracking tasks is only one part of the planning process.
Trello Best Features:
Visual task tracking
Collaboration for team projects
Integration with various apps and tools
Trello Limitations:
Not wedding-specific; lacks specialized features
Will require additional integrations/additional software subscriptions for complete planning functionality
Trello Pricing:
$5 to $17.50 per user per month, depending on the plan tier
Planner Tip: TTO has a similar visual kanban board, where you can allocate tasks to collaborators with deadlines. You can also collaborate on individual tasks with text, voice and video comments.
5. Google Workspace (Best for File Storage, Meetings, Forms & Sheets)
Google Workspace is an essential tool for many businesses, including plannings looking to digitise their workflow. Google Business Workspace offers 13 integrated apps including: Gmail, Calendar, Drive, Docs, Sheets, Slides, Meet, Chat, Sites, Forms, Keep, Admin, and Vault, providing planners with a comprehensive platform for communication, collaboration, and organization.
Planners may use Sheets to track vendor information or budgets, Gmail for emails, Calendar for meetings, Docs for meeting notes and Forms for initial client onboarding questionnaires. It’s user interface is super easy to use and is also available to download from the app store. However, it is not specifically designed for planning or weddings, so necessary features such as floor/seating plans, RSVP management, e-cards, and detailed timelines are missing. Crucial information is not synced across features like in specialized planning software, making it manual and error-prone to keep information up to date.
Google Workspace Best Features:
Secure cloud-based storage and file sharing
Customisable forms and sheets
Robust version control for tracking changes
Collaborative document editing
User-friendly interface for easy navigation
Consistently reliable performance and uptime
Google Workspace Limitations:
Not wedding-specific; lacks specialized features
Will require additional integrations/additional software subscriptions for complete planning functionality
Will require a manual set-up of workflows and upkeep across apps
Google Workspace Pricing:
$7.45 per user/month for Business Starter and up to $23.24 per user/month for Business Plus
6. Paperless Post (Best for Stylish Digital Invitations)
Paperless Post specializes in digital invitations, offering an eco-friendly alternative to traditional paper invites. Its stylish, customizable designs help set the tone for your wedding, while the integrated RSVP tracking streamlines guest management.
Ideal for planners who want to impress clients with modern, high-impact invitations, Paperless Post blends aesthetics with functionality. It simplifies communication and ensures that every guest detail is managed efficiently—all without the environmental footprint of paper.
Paperless Post Best Features:
Customizable digital invitation designs
Integrated RSVP and guest tracking
User-friendly design interface
Attractive, modern templates
Upload your own design
Paperless Post Limitations:
Additional costs can accumulate for larger guest lists
Limited to invitation and communication functionalities
Simple RSVP functionality with limited customisation options (eg. RSVP in a group or multi-attendance RSVP, showing private questions to groups of guests)
Paperless Post Pricing:
Free for up to 50 invitations
Additional invitations average around $0.20 per card
7. Honeybook (Best for Streamlining Business Operations)
Founded in 2013 and headquartered in San Francisco, HoneyBook is designed to streamline the “behind-the-scenes” of a business, simplifying client management, inquiries, contracts, and invoicing. Its intuitive CRM and project tracking tools help reduce administrative overhead, allowing planners to spend more time on client relationships and event design.
The platform’s automation features assist in managing workflows, but it lacks the specialized “planning” features needed for weddings, such as floor plans, RSVPs, timelines, and e-cards. As a result, HoneyBook is often used alongside dedicated wedding planning software, adding complexity and requiring planners to manage multiple platforms to stay organized.
Honeybook Best Features:
Automated invoicing and contract management
CRM keeping all vendor information in one place
Payments processing
Mobile App accessibility
Easy tracking of tasks and deadlines
Honeybook Limitations:
Available in English & USD/CAD only - limitations for international and destination weddings
Not wedding-specific; lacks specialized features
Will require additional integrations/additional software subscriptions for complete planning functionality
Learning curve for users transitioning from traditional systems
Honeybook Pricing:
Pricing ranges from $29 to $109 per month
8. Timeline Genius (Best for Streamlined Timelines)
Timeline Genius is a specialized tool designed to streamline the creation of detailed and customized event timelines, particularly for wedding planners. It makes it easy to collaborate with vendors on an event and agree on the order, timings, and schedule of the event, ensuring everyone is on the same page. With its intuitive interface, Timeline Genius reduces the risk of miscommunication and last-minute changes, enhancing the overall event experience for both planners and clients. The platform is particularly useful for complex events with multiple moving parts, providing precision in scheduling and task delegation.
Recently, Timeline Genius introduced a checklist feature, expanding its functionality. Nonetheless, the platform remains focused on timelines and checklists, lacking more comprehensive planning tools such as budgeting, RSVP management, and floor plan design. As a result, it is often used alongside other event planning software for a complete solution.
Timeline Genius Best Features:
Vendor CRM
Automated timelines with bulk time shifting
Text reminders
Mobile friendly
Tracks time spent per event by user
Timeline Genius Limitations:
Lacks specialized features beyond timelines and checklists
Will require additional integrations/additional software subscriptions for complete planning functionality
Timeline Genius Pricing:
Pricing for unlimited events is $54.95 per month or $194.95 for 5 events
9. Prismm (Allseated), ( Best for 3D Floorplans)
Prismm (previously known as Allseated) is known for its advanced CAD design capabilities, making it a top choice for planners who require detailed floorplans and seating arrangements. With its 3D visualization and virtual walkthrough features, planners can create immersive event layouts, allowing clients to experience the venue setup before the event day. This feature is particularly useful for large-scale events or complex seating arrangements.
Prismm’s integration with venue layouts streamlines the design process, saving time & ensuring accuracy of setup. However, its focus on floorplans means it lacks other essential planning features, such as an RSVP, meaning that guest dietaries are not synced with the seating plan. This limitation often requires planners to manually add the guests which can be time consuming and error-prone.
Prismm Best Features:
Immersive 3D views and virtual tours
Venue layout library of 150,000 floorplans
Drag-and-drop interface for furniture and decor
Collaboration capabilities for planning teams
Prismm Limitations:
Potentially a steep for users unfamiliar with design software
Not wedding-specific; lacks specialized features
Will require additional integrations/additional software subscriptions for complete planning functionality
Prismm Pricing:
Prices start at $35 per month
How much can you save by choosing the best all-in-one wedding planning software?
When you use multiple specialized tools—each with its own subscription fee—you can easily start spending over $330 per month. Here’s a quick cost comparison:
Aisle Planner: $59.99 – $189.99/month
Planning Pod: $59.99 – $129/month
Google Workspace: $7.45 per user/month
Trello: $5 – $17.50 per user/month
Paperless Post: Free for 50 invites, then ~$0.20 per invitation
Honeybook: $29 – $109/month
Timeline Genius: $54.95/month
Prismm (Allseated): $45/month
By contrast, That’s The One (TTO) consolidates all these functionalities—event management, vendor and guest coordination, client communication, and more—into a single platform for just $55/month. This all-in-one approach not only simplifies your tech stack but can also save you hundreds of dollars each month.
And let’s not forget having to remember the multiple logins!
TTO vs Wedding Specific Software
TTO vs other Planning & Business Management Tools
TTO offers unlimited events and all-inclusive features for just $55/month—compared to a minimum of $330/month when using multiple separate tools.
Choosing the Right Software for Your Business - Why TTO?
Many wedding planners have tried Aisle Planner, a platform that has been around for over 12 years. That’s The One (TTO), on the other hand, has been built with a modern approach by a team of techies who are deeply passionate about weddings and—most importantly—planner feedback.
Our mission is simple: to create an intuitive, international planning tool that works for all types of planners, regardless of their location or business size. Unlike legacy platforms, TTO is designed to feel seamless, efficient, and delightful to use—empowering planners to scale their businesses with ease.
We’re backed by leading venture capital firms Playfair and VentureFriends, along with top industry experts like Colin Cowie, who share our vision of making TTO the #1 wedding planning tool in the world.
Why Planners Are Switching to TTO:
🚀 Built for Modern Planners – A sleek, user-friendly interface that eliminates clunky workflows.
🌎 Internationally Accessible – A tool that works for planners and clients across different regions and price points. Available in 6 languages and 20 currencies!
💡 Designed with Your Feedback – Weekly feature updates based on real planner needs, not outdated industry assumptions.
🔗 All-in-One Platform – No need for multiple disconnected tools—TTO streamlines everything in one place.
Join the growing number of planners who are making the switch and experience the future of wedding planning.
Frequently Asked Questions (FAQs)
What is software for professional wedding planners?
Professional wedding planners are embracing technology to save time, reduce stress, and deliver an exceptional experience. With weddings becoming increasingly complex—multi-day celebrations, international guests, and intricate logistics—staying organized has never been more challenging.
Over the past decade, the role of a wedding planner has evolved significantly. Today, planners juggle multiple responsibilities, from vendor coordination to guest management, often using a combination of spreadsheets, emails, and various software tools. But with rising costs and scattered workflows, many planners are looking for a more efficient tech solutions.
Software for professional wedding planners helps them to streamline the logistics and manual efforts of planning, giving them back more time to grow their business and spend more time with their clients.
Why should professional wedding planners invest in dedicated planning software?
Using dedicated software can help professionals manage multiple events, reduce administrative overhead, and improve client collaboration. It automates routine tasks and keeps all planning details organized in one accessible system.
What are the key features of the best wedding planning software?
Top wedding planning software solutions for planners, should be support them through the entire planning journey. For instance, That's The One (TTO) covers the start to end of a planning process between a planner and their client:
Start of planning: setup and track RSVPs, confirming vendors and upload contracts/docs, create website, send e-cards, set up accommodation
Throughout planning: track guest RSVPs, tasks, payments, budget, accommodation bookings, real time collaboration, document storage, integrated vendor management
Towards end of planning: work on floor/seating plans, timelines, finalise payments
That's The One (TTO) also has a 1 price subscription for unlimited events, making it easy to financially plan costs for the business.
Can wedding planning software help save costs for professional wedding planners?
Yes, by consolidating multiple functionalities into one platform, wedding planning software can significantly reduce costs compared to using several separate tools. That's The One (TTO) offers unlimited events and all-inclusive features for just $55/month—compared to a minimum of $330/month when using multiple separate tools.
Which software is ideal for managing vendor communications in wedding planning?
Professional wedding planning software like That’s The One (TTO) offers integrated vendor management features that simplify communication, track contracts, and ensure all vendors are aligned with event timelines.
Are there mobile versions available for professional wedding planning software?
Most planning platforms offer mobile-friendly versions or dedicated apps, allowing planners to manage tasks and communicate with clients and vendors from anywhere. That’s The One (TTO) is mobile friendly, meaning that you can access your events through your browser and work on the go.
How does That’s The One (TTO) compare with other wedding planning software in terms of cost?
That’s The One (TTO) offers an all-inclusive pricing model at $55/month for unlimited events, making it a cost-effective solution compared to other software that may require multiple subscriptions to cover all planning needs.
When you use multiple specialized tools—each with its own subscription fee—you can easily start spending over $330 per month. Here’s a quick cost comparison:
Aisle Planner: $59.99 – $189.99/month
Planning Pod: $59.99 – $129/month
Google Workspace: $7.45 per user/month
Trello: $5 – $17.50 per user/month
Paperless Post: Free for 50 invites, then ~$0.20 per invitation
Honeybook: $29 – $109/month
Timeline Genius: $54.95/month
Prismm (Allseated): $45/month
What benefits do multi-language and multi-currency features offer in wedding planning software?
As weddings become increasingly complex and international—featuring multi-day celebrations, global guest lists, and intricate logistics—having the right planning software is more essential than ever. A tool that saves time and enhances efficiency isn’t just a luxury; it’s a necessity.
One key feature that sets a professional planning experience apart is language adaptability. Ensuring that both your team and clients can navigate the software in their preferred language creates a seamless, professional workflow. That’s The One (TTO) makes this effortless, offering planners the ability to work in six languages—English, Spanish, Portuguese, French, Polish, and Italian.
But it doesn’t stop there. Managing international payments can be a challenge, especially when dealing with multiple vendors across different countries. TTO simplifies this by allowing planners to track vendor payments in up to 20 currencies, ensuring that budgets remain accurate and up to date. With automated payment reminders, you’ll never have to chase down due dates manually—everything is streamlined, so you can focus on delivering an unforgettable wedding experience.
Can professional wedding planning software integrate with other productivity tools?
Yes, many platforms integrate with popular productivity apps like Google Workspace, Microsoft Office, and Dropbox, enhancing your overall workflow and ensuring smooth data synchronization. That's The One (TTO) has a section called Quick Links, where you can easy link out to any external site.
How secure is the data stored in wedding planning software?
Security is a top priority for reputable software companies. Most platforms utilize advanced encryption, secure cloud storage, and regular backups to protect sensitive information from unauthorized access. However, data protection regulations vary depending on where the business is based.
For businesses operating in the UK and the EU (like That's The One (TTO)), data storage and processing must comply with GDPR (General Data Protection Regulation), ensuring strict controls over how personal information is collected, stored, and shared. This means that data cannot be shared with third parties without explicit consent and must be handled with transparency and accountability.
What should I consider when choosing software for professional wedding planners?
Key factors include ease of use, comprehensive feature set, cost-effectiveness, customer support and scalability.
How does wedding planning software improve client collaboration?
By providing a centralized platform, wedding planning software allows clients to work with you in a transparent manner. They can monitor progress, share feedback, and collaborate in real-time, leading to increased transparency and a more personalized (and stress-free!) planning experience.
What cost-saving benefits can I expect from using an all-in-one wedding planning solution like TTO?
Switching to an all-in-one solution like TTO reduces the need for multiple subscriptions and disparate tools, potentially saving you hundreds of dollars monthly while streamlining your workflow and increasing overall efficiency. That’s The One (TTO) offers an all-inclusive pricing model at $55/month for unlimited events, making it a cost-effective solution compared to other software that may require multiple subscriptions to cover all planning needs.
When you use multiple specialized tools—each with its own subscription fee—you can easily start spending over $330 per month.