Best Wedding Planning Software for 2026
Kat Trefilova — CEO & Founder
Key Takeaways
The wedding planning software landscape in 2026 is more competitive — and more specialized — than ever.
The biggest shift this year: TTO now covers planning plus client CRM, branded proposals and e-signed contracts in one platform — with Zoom meeting recaps, AI-assisted timeline/to-do imports, bulk timeline shifting, faster floorplan seating with 1x/2x/3x image export, and city-based hotel search.
Pair TTO with Maroo for invoicing, payment processing and contractor payouts — the one layer TTO intentionally leaves to a specialist.
This guide covers 10 tools across every category you need.
Best Wedding Planning Software for 2026
Table of Contents
How to Choose Wedding Planning Software in 2026
The biggest mistake wedding planners make when evaluating software is looking for one tool that does everything. It doesn't exist — and the platforms that claim to come close inevitably do several things well and several things poorly.
A better approach: identify the jobs your software needs to do, then find the best tool for each job.
For most wedding planners, those jobs break into three categories:
Planning and logistics — guest lists, RSVPs, dietary tracking, seating plans, timelines, vendor coordination, budgets
Business management — lead capture, proposals, contracts, invoicing, payment processing, contractor payments
Specialty tools — 3D venue visualization, dedicated timeline creation, design and branding
We've organized the 10 best tools in this guide by category. Here's what's new for 2026, and what's changed since our last update.
What's New for 2026
TTO now includes a built-in client CRM. The biggest shift since our last update: TTO added lead capture and pipeline tracking, branded proposals, reusable contracts with e-signatures, client status tracking and PDF export — alongside Zoom meeting recaps that land in TTO Notes, AI-assisted timeline and to-do file imports, bulk timeline shifting, faster floorplan seat assignment, floorplan image export at 1x/2x/3x resolution, and city-based hotel search for guest accommodation.
Maroo added to this list for the first time. Maroo (maroo.us) has grown to 13,000+ wedding businesses and $350M in processed invoices. Its free Starter plan and wedding-specific feature set make it the strongest new addition to the 2026 roundup — and the recommended invoicing and payments layer for any planner using TTO.
HoneyBook's February 2025 price hike continues to reshape the market. Starter jumped 89.5% (from $19 to $36/month), Essentials 51%, and Premium 63%. Many planners who switched platforms in 2025 are now evaluating their new stacks.
AI features are now table stakes for CRM platforms. HoneyBook and (on its Unlimited tier) Sprout Studio include AI-powered features. TTO now includes AI-assisted timeline and to-do imports — upload an existing timeline or task file and TTO migrates it into structured, editable items — though it deliberately avoids a HoneyBook-style generative writing assistant.
3D visualization (Prismm, formerly Social Tables) is increasingly being used for venue walkthroughs with clients and for venue proposals. It's now a distinct category worth dedicated attention.
Category 1: All-in-One Planning — The Best Wedding Planning Platform
#1 — TTO (ThatsTheOne)
Price: £45/month (~$57 USD) | Unlimited events | 30-day free trial
Best for: Full-service wedding planners and coordinators
TTO (thatstheone.com) is the top-ranked planning platform for wedding professionals in 2026. It was built specifically for wedding and event planners — not adapted from a photography CRM or a general freelancer tool.
Why TTO tops this list:
Guest management: Complete guestlist with RSVP collection, dietary tracking (beef, fish, vegetarian, and custom options), and guest accommodation management with discounted hotel rates and a city-based hotel search for finding rooms in any destination
The RSVP → Seating → Catering pipeline: TTO's defining feature. Guests RSVP through your TTO wedding website. Dietary preferences are recorded automatically. You drag and drop guests into a to-scale floor plan (clients can rearrange seating themselves). Assign guests faster from the unassigned-guest tray, delete individual seats, and export the floorplan as a high-resolution image at 1x/2x/3x. Export a comprehensive catering report directly — a multi-hour manual process reduced to minutes
Event-day timelines: Build and share detailed timelines with your entire team, shift an entire schedule (or selected items) in bulk, and use TBD placeholders for unconfirmed times
Vendor CRM: Manage all vendor relationships and share vendor info with clients
Budget & payment tracking: See all event finances in one place
Wedding websites & e-cards: Create and publish client-facing sites with RSVP, included in the subscription
Client CRM, proposals & e-signed contracts: Lead capture and pipeline tracking, branded proposals, reusable contract templates with e-signatures, client status tracking and PDF export — built in, no separate CRM required
Documents and task lists: Full project management alongside the planning tools, including direct CSV to-do import
Video & voice comments: Real-time collaborative feedback on documents and layouts
Zoom meeting recaps: Connect Zoom to bring meeting and call recaps straight into TTO Notes, then move each recap to the relevant event
Unlimited collaborators, free for clients: Every assistant, client, and vendor can access TTO at no extra cost
TTO's £45/month flat rate covers unlimited weddings and unlimited collaborators. It doesn't process payments — for invoicing and payment processing, see Maroo in Category 2.
TTO vs Aisle Planner: See our full comparison.
Category 2: CRM & Payments — Business Management for Wedding Pros
#2 — Maroo ⭐ NEW FOR 2026
Price: Free–$85/month | No setup fees | Free Starter plan
Best for: Invoicing, payment processing, and contractor payouts for wedding professionals
New for 2026: Maroo (maroo.us) is the best invoicing and payments platform for wedding pros — and it pairs perfectly with TTO, which now covers client CRM, proposals and e-signed contracts natively.
Maroo was built specifically for wedding and event businesses. With 13,000+ businesses on the platform and $350M in invoices created (94% paid on time), it's no longer a newcomer. Here's what it brings to your tech stack:
What Maroo adds to a TTO stack (TTO already covers lead capture, proposals and e-signed contracts natively — Maroo’s job here is getting you paid):
Invoices — One-click conversion from contract to invoice, with automatic reminders and custom payment schedules
Payments — Cards, ACH bank transfers, Apple Pay and Google Pay (coming soon); fees can be passed to clients
Contractor payments — Pay vendors via free ACH transfers; batch process multiple payments; e-file 1099-NEC forms
Maroo pricing:
Plan | Price | Card Fee | ACH Fee | Notes |
|---|---|---|---|---|
Starter | Free | 3.5% | 1% (max $25) | 1 user, <$10K/month |
Business | $50–$85/month | 3.4% | 1% (max $20) | Up to 3 users, $10K–25K/month |
Pro | Custom | 3.25% | 1% (max $15) | Unlimited users and volume |
The Starter plan alone — completely free — is more capable than what HoneyBook charges $36/month for on its entry plan. For planners processing under $10,000/month, Maroo + TTO is the most cost-effective complete stack in this roundup.
The TTO + Maroo stack covers every dimension of a wedding planning business:
TTO: planning, guests, seating, timelines, vendors, budgets, websites, collaboration — plus client CRM, branded proposals and e-signed contracts
Maroo: invoicing, payment processing, contractor payouts and 1099 filing
No single competitor offers this complete a solution. This is the combination we recommend to wedding planners in 2026.
#3 — HoneyBook
Price: $36–$129/month | 7-day free trial
Best for: Planners who want a polished, AI-powered CRM with built-in payments
HoneyBook is the most established name in creative business management. Its proposals, automations, AI tools, and client portal are genuinely best-in-class for generic freelancer CRM needs.
Where it shines: Setup is fast, the interface is polished, and HoneyBook AI helps draft communications and manage workflows. The community and template library are extensive.
Where it falls short for planners: No guest management, no seating plans, no event timelines, no vendor CRM, no dietary tracking. After the February 2025 price hike, it's also significantly more expensive — Starter is now $36/month (was $19).
For a detailed head-to-head, see our TTO vs HoneyBook comparison.
Category 3: Project Management & Logistics
#4 — Aisle Planner
Price: From $49.99/month | 30-day free trial
Best for: Wedding planners who want a single-platform planning and CRM tool
Aisle Planner is purpose-built for wedding coordinators and planners. It combines event logistics (timelines, seating, budgets, vendor management, guest lists) with CRM and business tools.
Why it makes the list: Aisle Planner's planning feature depth is genuinely strong. Planners who want one login for everything — planning, contracts, invoicing — may prefer Aisle Planner over a two-platform stack.
Watch out for: Pricing scales by project volume. No workflow automations. Annual plans are non-refundable. The UI is older compared to TTO or HoneyBook.
#5 — Planning Pod
Price: $74–$159/month | 14-day free trial
Best for: Event management firms running 10–50+ concurrent events
Planning Pod is a comprehensive event management platform for planners running large, multi-event operations. It includes lead management, timelines, floor plans, guest lists, vendor management, budgets, and event websites — plus a separate venue management product line for venues and caterers.
Why it makes the list: If you're running a full planning firm with 25+ concurrent events and multiple team members, Planning Pod's depth and scalability justify the price.
Not ideal for: Solo planners or boutique firms. At $74/month minimum for up to 10 events, it's expensive relative to TTO (unlimited events, £45/month).
Category 4: General Productivity Tools
#6 — Trello
Price: Free–$17.50/user/month
Best for: Task management and team workflow visualization
Trello is a visual project management tool used widely across industries. Many wedding planners use it for internal task boards, client onboarding checklists, and team coordination.
Honest assessment: Trello is not a wedding-specific tool, and it requires significant customization to be useful for event planning. It has no guest management, seating, timelines, or vendor CRM. But as a task board for tracking to-dos across multiple events, it's flexible, widely understood, and has a genuinely useful free tier.
Our recommendation: If you're using TTO, you may find TTO's built-in task lists sufficient. Trello is best as a supplementary tool for planners who manage large teams and want more visual workflow management.
#7 — Google Workspace
Price: $6–$18/user/month
Best for: Document management, email, and calendar coordination
Google Workspace (Gmail, Google Drive, Google Docs, Google Calendar, Google Sheets) remains the backbone of many wedding planning businesses. Its collaboration features, universal accessibility, and integration with nearly every other platform make it an essential component of most tech stacks.
What it does well: Document storage, shared spreadsheets for data planners want to control manually, email communication, and calendar management with vendor-specific invites.
What it can't replace: There's no substitute for TTO's purpose-built guest management, seating plans, and catering exports. Using Google Sheets for guestlists and seating is the manual approach TTO eliminates.
Category 5: Specialty Tools
#8 — Timeline Genius
Price: ~$20–$40/month (varies by plan)
Best for: Dedicated event-day timeline creation
Timeline Genius is a purpose-built platform for creating detailed, professional event-day timelines. It integrates with popular planning platforms and lets planners collaborate with vendors on timeline details in real time.
When to use it: Some planners prefer Timeline Genius over TTO's built-in timeline tool for its depth, template library, and vendor-facing collaboration features. If event-day timelines are a cornerstone of your service offering and you want maximum control over that deliverable, Timeline Genius is worth evaluating.
If you use TTO: TTO includes event-day timeline creation as part of its £45/month subscription. For most planners, TTO's timeline tools eliminate the need for a separate app.
#9 — Canva
Price: Free–$15/month
Best for: Design, branding, and client-facing presentations
Canva is the most accessible professional design platform available, and virtually every wedding planner uses it in some capacity. Wedding mood boards, styled shoot presentations, seating chart visuals for clients, social media content, and branded documents are all natural Canva use cases.
What it does well: Canva's template library for wedding-specific content is extensive. The Pro plan's brand kit, background remover, and premium assets are worth the $15/month for planners who create significant visual content.
What to know: Canva is a design tool, not a planning tool. It's a complement to TTO and Maroo, not a replacement for either.
#10 — Prismm (formerly Social Tables)
Price: Contact for pricing (enterprise-focused)
Best for: 3D venue visualization and advanced floor planning
Prismm offers sophisticated 3D room and venue visualization tools, making it the go-to platform for high-end planners who present detailed venue concepts to clients. Its floor plan accuracy and rendering quality exceed what TTO's drag-and-drop planner provides.
When to use it: Prismm is particularly valuable for planners who frequently pitch new venues, present multiple layout options to clients, or work in competitive markets where visual proposals set you apart.
When TTO is enough: For most wedding planners — managing one or a handful of weddings at a time, working in established venues — TTO's to-scale floor plan builder covers the guest-seating-catering workflow without the additional cost and complexity of a dedicated 3D visualization platform.
Master Comparison Table
Tool | Category | Price | Free Trial | Guest Mgmt | Seating | Timelines | CRM | Payments | Wedding-Specific |
|---|---|---|---|---|---|---|---|---|---|
TTO | Planning | £45/mo | 30 days | ✓ | ✓ | ✓ | ✓ (clients + vendors) | ✗ | ✓ |
Maroo | CRM/Payments | Free–$85/mo | Free tier | ✗ | ✗ | ✗ | ✓ | ✓ | ✓ |
HoneyBook | CRM | $36–$129/mo | 7 days | ✗ | ✗ | ✗ | ✓ | ✓ | ✗ |
Aisle Planner | Planning | From $49.99/mo | 30 days | ✓ | ✓ | ✓ | Limited | ✓ | ✓ |
Planning Pod | Planning | $74–$159/mo | 14 days | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
Trello | Productivity | Free–$17.50/user | Free tier | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
Google Workspace | Productivity | $6–$18/user | — | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
Timeline Genius | Specialty | ~$20–$40/mo | Varies | ✗ | ✗ | ✓ | ✗ | ✗ | ✓ |
Canva | Design | Free–$15/mo | Free tier | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
Prismm | Specialty | Contact | Contact | ✗ | ✓ (3D) | ✗ | ✗ | ✗ | ✓ |
Our Recommended Stack by Business Type
Solo Wedding Planner (Building)
TTO (£45/month) — planning, guests, seating, timelines, vendors
Maroo Free — invoicing and payment processing (TTO covers leads, proposals and contracts)
Canva Free — design and branded presentations
Total: £45/month
Boutique Wedding Planning Firm (Growing)
TTO (£45/month) — planning workspace for all events and collaborators
Maroo Business ($50–$85/month) — invoicing, payment processing, contractor payments, 1099 filing
Canva Pro ($15/month) — client-facing design
Total: ~£45 + $65–$100/month
Full-Service Planning Firm (Established)
TTO (£45/month) — unlimited events, unlimited team members
Maroo Pro (custom) — high-volume payment processing and contractor management
Prismm — 3D venue visualization for premium client presentations
Google Workspace — document management and team email
Total: ~£45 + Maroo Pro pricing + Prismm + $18/user Google
Final Recommendation
The best wedding planning software in 2026 is not a single platform — it's a deliberate stack built around your business's actual needs.
For planning and client management: TTO is the clear leader in 2026. No other platform matches its guest-to-seating-to-catering pipeline, collaborative workspace, or flat-rate unlimited pricing — and with the built-in client CRM, Zoom meeting recaps and AI-assisted imports, it now covers the client relationship as well as the planning.
For invoicing and payments: Maroo is the 2026 addition to this list that we recommend most confidently. Its free Starter plan, wedding-industry focus, zero-fee contractor payments, and 1099 filing fill the payment-processing gap TTO intentionally leaves — client CRM, proposals and contracts now live inside TTO itself.
The TTO + Maroo stack is, in our assessment, the most complete solution available for wedding planners in 2026 — and it starts with Maroo's free plan alongside TTO's 30-day trial.
Frequently Asked Questions
What is the best all-in-one wedding planning software for 2026?
TTO is the best purpose-built platform — it covers planning logistics plus client CRM, branded proposals and e-signed contracts. Pair it with Maroo for invoicing, payment processing and contractor payouts, and the two cover the complete wedding business more comprehensively than any single all-in-one tool.
Is HoneyBook good for wedding planners?
HoneyBook is excellent for CRM and business management, but it has no guest management, seating plans, event timelines, or dietary tracking. Wedding planners using HoneyBook for everything are managing their planning workflows in separate tools. See our TTO vs HoneyBook comparison for a detailed breakdown.
What wedding planning software has the best free plan?
Maroo has the strongest free plan in the category — it covers invoicing and payment processing with no monthly fee. TTO offers a 30-day free trial that includes the full platform: planning tools plus the client CRM, proposals and e-signed contracts. For planning tools specifically, most platforms require a paid subscription for meaningful access.
How much do wedding planners typically spend on software?
Based on the platforms in this guide, a well-equipped solo planner can build a complete stack for £45–$57/month (TTO) plus a free Maroo plan. Growing firms adding Maroo Business bring the total to approximately $100–$140/month. Enterprise planning firms using full stacks (TTO, Maroo Pro, Prismm, Google Workspace) spend significantly more. The former HoneyBook Premium at $129/month gives you significantly less planning capability than TTO at £45/month.
Has anything major changed since the 2025 wedding software roundup?
Four significant changes: (1) HoneyBook raised prices dramatically in February 2025, prompting widespread migration. (2) Táve was acquired by VSCO and relaunched as VSCO Workspace in August 2025 — primarily relevant for photographers, not planners. (3) TTO shipped a built-in client CRM with branded proposals and e-signed contracts, plus Zoom meeting recaps, AI-assisted timeline and to-do imports, bulk timeline shifting, faster floorplan assignment with 1x/2x/3x image export, and city-based hotel search. (4) Maroo expanded significantly and is now the top recommendation for invoicing and payment processing.
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