Wedding Planning Checklist Templates: 8 Complete Checklists

Curated from 90,000+ real wedding tasks — everything you need, organized by wedding type.

Whether you're planning an intimate elopement or a multi-day cultural celebration, having the right checklist makes all the difference. Below you'll find 8 comprehensive templates covering every type of wedding, complete with timelines and priority levels to keep you on track.

1. Essential Wedding Checklist [[toc-anchor:essential-wedding-checklist]]

Perfect for intimate weddings and budget-conscious couples.

12–10 Months Before

• [ ] Set wedding date and budget ⚡ High Priority

• [ ] Create preliminary guest list with contact information ⚡ High Priority

• [ ] Research and tour potential venues ⚡ High Priority

• [ ] Book ceremony and reception venue ⚡ High Priority

• [ ] Research and purchase wedding insurance

• [ ] Choose and ask wedding party members

• [ ] Start a Pinterest moodboard for wedding inspiration

9–7 Months Before

• [ ] Book photographer ⚡ High Priority

• [ ] Book officiant or celebrant ⚡ High Priority

• [ ] Begin shopping for wedding dress ⚡ High Priority

• [ ] Research caterers and schedule tastings ⚡ High Priority

• [ ] Send save-the-dates to guests ⚡ High Priority

• [ ] Create wedding website with RSVP functionality

• [ ] Research florist options and request quotes

6–4 Months Before

• [ ] Book caterer and finalize menu direction ⚡ High Priority

• [ ] Order wedding invitations ⚡ High Priority

• [ ] Book hair and makeup artist ⚡ High Priority

• [ ] Schedule dress fittings ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Book DJ or create playlist

• [ ] Order wedding cake

• [ ] Arrange accommodations for out-of-town guests

3–2 Months Before

• [ ] Send wedding invitations (set RSVP deadline 4–6 weeks before) ⚡ High Priority

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Finalize ceremony readings and vows ⚡ High Priority

• [ ] Confirm all vendor bookings and deposits ⚡ High Priority

• [ ] Schedule hair and makeup trial ⚡ High Priority

• [ ] Book transportation for wedding day

• [ ] Purchase gifts for wedding party

• [ ] Plan rehearsal dinner details

1 Month Before

• [ ] Create seating chart for reception ⚡ High Priority

• [ ] Confirm final guest count with caterer ⚡ High Priority

• [ ] Final dress fitting ⚡ High Priority

• [ ] Create day-of timeline ⚡ High Priority

• [ ] Confirm honeymoon reservations

• [ ] Prepare vendor payment envelopes with tips

• [ ] Break in wedding shoes

1–2 Weeks Before

• [ ] Confirm all vendor arrival times and details ⚡ High Priority

• [ ] Provide final timeline to all vendors ⚡ High Priority

• [ ] Pick up wedding attire ⚡ High Priority

• [ ] Conduct ceremony rehearsal ⚡ High Priority

• [ ] Delegate day-of responsibilities ⚡ High Priority

• [ ] Prepare emergency kit for wedding day

• [ ] Pack honeymoon bags

After the Wedding

• [ ] Send thank you notes within 3 months ⚡ High Priority

• [ ] Preserve wedding dress professionally

• [ ] Change name on legal documents if applicable

• [ ] Review and share wedding photos

• [ ] Leave vendor reviews

2. Comprehensive Wedding Checklist [[toc-anchor:comprehensive-wedding-checklist]]

Full-service planning for traditional weddings.

12–10 Months Before

• [ ] Discuss and establish realistic wedding budget with all contributors ⚡ High Priority

• [ ] Create initial guest list with names and contact information ⚡ High Priority

• [ ] Define wedding style, theme, and color palette ⚡ High Priority

• [ ] Research and schedule venue site visits ⚡ High Priority

• [ ] Book ceremony venue ⚡ High Priority

• [ ] Book reception venue ⚡ High Priority

• [ ] Purchase wedding insurance ⚡ High Priority

• [ ] Choose wedding party (bridesmaids, groomsmen, flower girl, ring bearer)

• [ ] Start engagement photo planning

• [ ] Begin honeymoon research and planning

9–7 Months Before

• [ ] Book photographer and discuss shot list preferences ⚡ High Priority

• [ ] Book officiant and discuss ceremony personalization ⚡ High Priority

• [ ] Begin wedding dress shopping and schedule appointments ⚡ High Priority

• [ ] Research and book caterer; schedule tasting ⚡ High Priority

• [ ] Book florist and create floral vision board ⚡ High Priority

• [ ] Send save-the-dates ⚡ High Priority

• [ ] Create and launch wedding website ⚡ High Priority

• [ ] Book hair and makeup artist; schedule trial ⚡ High Priority

• [ ] Book videographer if desired

• [ ] Set up gift registry

• [ ] Research entertainment options (band, DJ, live music)

• [ ] Research cake designers and schedule tastings

6–4 Months Before

• [ ] Finalize and order wedding dress ⚡ High Priority

• [ ] Finalize menu with caterer ⚡ High Priority

• [ ] Book entertainment (DJ/band) ⚡ High Priority

• [ ] Design and order wedding invitations and stationery ⚡ High Priority

• [ ] Book rental company for furniture, linens, tableware ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Plan rehearsal dinner — book venue and catering ⚡ High Priority

• [ ] Finalize floral designs and order ⚡ High Priority

• [ ] Order bridesmaid dresses ⚡ High Priority

• [ ] Book groom and groomsmen attire ⚡ High Priority

• [ ] Order wedding cake ⚡ High Priority

• [ ] Arrange hotel room blocks for guests

• [ ] Book transportation (limo, shuttle buses)

• [ ] Schedule engagement photo session

3–2 Months Before

• [ ] Mail wedding invitations (RSVP deadline 4–6 weeks out) ⚡ High Priority

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Schedule first dress fitting ⚡ High Priority

• [ ] Finalize ceremony structure with officiant ⚡ High Priority

• [ ] Write personal vows ⚡ High Priority

• [ ] Schedule hair and makeup trial ⚡ High Priority

• [ ] Confirm all vendor contracts and payments ⚡ High Priority

• [ ] Finalize rehearsal dinner guest list and details ⚡ High Priority

• [ ] Book honeymoon travel and accommodations ⚡ High Priority

• [ ] Select ceremony readings

• [ ] Create detailed photography shot list

• [ ] Order wedding favors

• [ ] Purchase gifts for wedding party

• [ ] Purchase gifts for parents

1 Month Before

• [ ] Collect final RSVPs and follow up with non-responders ⚡ High Priority

• [ ] Create reception seating chart ⚡ High Priority

• [ ] Provide final guest count to caterer and venue ⚡ High Priority

• [ ] Final wedding dress fitting ⚡ High Priority

• [ ] Final suit/tuxedo fitting ⚡ High Priority

• [ ] Create comprehensive day-of timeline ⚡ High Priority

• [ ] Finalize ceremony processional and recessional order ⚡ High Priority

• [ ] Confirm all vendor logistics, arrival times, and locations ⚡ High Priority

• [ ] Prepare vendor payment envelopes with tips ⚡ High Priority

• [ ] Confirm honeymoon reservations and documents ⚡ High Priority

• [ ] Create emergency contact list for wedding party

• [ ] Order place cards, menus, and day-of stationery

• [ ] Schedule final beauty appointments (hair, nails, wax)

1–2 Weeks Before

• [ ] Confirm arrival times with all vendors ⚡ High Priority

• [ ] Send final timeline and floor plans to all vendors ⚡ High Priority

• [ ] Pick up wedding dress and store safely ⚡ High Priority

• [ ] Pick up suits/tuxedos ⚡ High Priority

• [ ] Prepare and pack getting-ready essentials ⚡ High Priority

• [ ] Assign ceremony and reception duties ⚡ High Priority

• [ ] Conduct wedding rehearsal ⚡ High Priority

• [ ] Host rehearsal dinner ⚡ High Priority

• [ ] Get cash for vendor tips ⚡ High Priority

• [ ] Break in wedding shoes at home

• [ ] Create packing list for honeymoon

• [ ] Prepare wedding night bag

• [ ] Charge all devices and prepare backup batteries

After the Wedding

• [ ] Return rental items (suits, equipment) ⚡ High Priority

• [ ] Send thank you notes for all gifts received ⚡ High Priority

• [ ] Have wedding dress professionally cleaned and preserved

• [ ] Process name change documents if applicable

• [ ] Update beneficiaries and legal documents

• [ ] Review and order wedding photos

• [ ] Post wedding announcement on social media

• [ ] Freeze top tier of wedding cake for anniversary

• [ ] Request vendor reviews

3. Luxury Destination Wedding Checklist [[toc-anchor:destination-wedding-checklist]]

Multi-day celebrations with full travel coordination.

18–12 Months Before

• [ ] Establish comprehensive budget including all travel costs ⚡ High Priority

• [ ] Research destination wedding locations ⚡ High Priority

• [ ] Visit potential destinations if possible ⚡ High Priority

• [ ] Check legal requirements for marriage in destination country ⚡ High Priority

• [ ] Book venue for ceremony and reception ⚡ High Priority

• [ ] Block hotel rooms for guests at multiple price points ⚡ High Priority

• [ ] Hire local wedding planner or coordinator ⚡ High Priority

• [ ] Send preliminary save-the-dates with travel information ⚡ High Priority

• [ ] Research local vendors (photographer, florist, caterer) ⚡ High Priority

• [ ] Verify passport and visa requirements for all guests ⚡ High Priority

• [ ] Book photographer with destination experience ⚡ High Priority

• [ ] Purchase comprehensive travel and wedding insurance ⚡ High Priority

12–9 Months Before

• [ ] Create wedding website with travel guides and guest information ⚡ High Priority

• [ ] Plan welcome event for arriving guests ⚡ High Priority

• [ ] Book videographer with destination experience ⚡ High Priority

• [ ] Begin wedding dress search (allow extra time for shipping) ⚡ High Priority

• [ ] Research and book local florist ⚡ High Priority

• [ ] Book catering and plan menu tasting trip ⚡ High Priority

• [ ] Coordinate guest transportation from airport to hotel ⚡ High Priority

• [ ] Create detailed travel itinerary for all wedding events ⚡ High Priority

• [ ] Plan farewell brunch or post-wedding activity

• [ ] Research and book entertainment options

• [ ] Plan activities for guests during their stay

• [ ] Set up gift registry with emphasis on experiences or fund contributions

9–6 Months Before

• [ ] Order wedding dress (allow 6+ months for delivery) ⚡ High Priority

• [ ] Book hair and makeup artist at destination ⚡ High Priority

• [ ] Finalize menu and beverages with caterer ⚡ High Priority

• [ ] Book ceremony officiant familiar with local requirements ⚡ High Priority

• [ ] Plan rehearsal dinner at local restaurant ⚡ High Priority

• [ ] Design and order wedding stationery with travel info inserts ⚡ High Priority

• [ ] Arrange for legal documents (apostille, translations if needed) ⚡ High Priority

• [ ] Book rental furniture, decor, and equipment ⚡ High Priority

• [ ] Schedule dress fittings in home city ⚡ High Priority

• [ ] Book guest shuttles for wedding day transportation ⚡ High Priority

• [ ] Order bridesmaid attire and arrange shipping ⚡ High Priority

• [ ] Plan welcome bags with local treats and wedding itinerary

6–3 Months Before

• [ ] Send formal invitations with detailed travel information ⚡ High Priority

• [ ] Complete ceremony planning with officiant ⚡ High Priority

• [ ] Finalize floral design and place order ⚡ High Priority

• [ ] Order wedding cake from local bakery ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Arrange for photography at multiple locations and events ⚡ High Priority

• [ ] Plan hair and makeup schedule for entire wedding party ⚡ High Priority

• [ ] Confirm hotel room blocks and guest reservations ⚡ High Priority

• [ ] Create detailed timeline for all wedding weekend events ⚡ High Priority

• [ ] Coordinate any cultural or religious ceremony elements ⚡ High Priority

• [ ] Order signage in local language if applicable

• [ ] Purchase travel-sized beauty and grooming essentials

3–1 Months Before

• [ ] Collect final RSVPs and confirm headcount ⚡ High Priority

• [ ] Finalize seating arrangements for all events ⚡ High Priority

• [ ] Final dress and suit fittings ⚡ High Priority

• [ ] Prepare wedding weekend itinerary for guests ⚡ High Priority

• [ ] Confirm all vendor logistics and contact information ⚡ High Priority

• [ ] Prepare vendor tips and final payments in local currency ⚡ High Priority

• [ ] Assemble welcome bags and arrange delivery to hotel ⚡ High Priority

• [ ] Verify marriage license requirements at destination ⚡ High Priority

• [ ] Create emergency contact list with local numbers ⚡ High Priority

• [ ] Confirm guest arrivals and transportation schedule ⚡ High Priority

• [ ] Schedule final call with local coordinator ⚡ High Priority

• [ ] Ship wedding dress to destination or pack for carry-on ⚡ High Priority

1–2 Weeks Before

• [ ] Pack all wedding items in labeled boxes ⚡ High Priority

• [ ] Create detailed packing list for wedding essentials ⚡ High Priority

• [ ] Carry wedding dress, rings, and documents in carry-on ⚡ High Priority

• [ ] Send final timeline to all vendors and wedding party ⚡ High Priority

• [ ] Confirm transportation arrangements for guests ⚡ High Priority

• [ ] Share emergency contacts with family members ⚡ High Priority

• [ ] Print all confirmation documents and keep digital copies ⚡ High Priority

• [ ] Prepare honeymoon luggage separately

• [ ] Download offline maps and translation apps

• [ ] Notify bank of international travel

At Destination (Pre-Wedding)

• [ ] Meet with local coordinator upon arrival ⚡ High Priority

• [ ] Conduct venue walkthrough and confirm setup ⚡ High Priority

• [ ] Meet with all local vendors in person ⚡ High Priority

• [ ] Complete legal paperwork for marriage license ⚡ High Priority

• [ ] Host welcome event for arriving guests ⚡ High Priority

• [ ] Conduct rehearsal at ceremony location ⚡ High Priority

• [ ] Ensure welcome bags are delivered to guest rooms ⚡ High Priority

• [ ] Final hair and makeup trial at destination ⚡ High Priority

After the Wedding

• [ ] Send thank you notes to all guests who traveled ⚡ High Priority

• [ ] Arrange shipping of wedding dress and gifts home ⚡ High Priority

• [ ] Complete any required legal filings at destination ⚡ High Priority

• [ ] Register marriage in home country if required ⚡ High Priority

• [ ] Host farewell brunch for guests

• [ ] Review and order photos from destination photographer

• [ ] Request vendor reviews

4. Vendor Coordination Checklist [[toc-anchor:vendor-coordination-checklist]]

Complete vendor management from booking to wedding day — ideal for planners.

Photography

• [ ] Create style vision board for photography inspiration ⚡ High Priority

• [ ] Research and create photographer shortlist (3–5 options) ⚡ High Priority

• [ ] Schedule discovery calls or meetings with photographers ⚡ High Priority

• [ ] Review portfolios and check references ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book photographer and sign contract ⚡ High Priority

• [ ] Pay deposit and add to vendor hub ⚡ High Priority

• [ ] Create detailed shot list with must-have photos ⚡ High Priority

• [ ] Create family photo groupings list ⚡ High Priority

• [ ] Discuss timeline and lighting requirements ⚡ High Priority

• [ ] Reconfirm all details 2 weeks before ⚡ High Priority

• [ ] Send final timeline, venue address, and shot list ⚡ High Priority

• [ ] Request final invoice and prepare payment ⚡ High Priority

• [ ] Schedule engagement photo session

• [ ] Confirm second shooter if needed

• [ ] Follow up on photo delivery timeline

Videography

• [ ] Create video style vision board ⚡ High Priority

• [ ] Research and shortlist videographers ⚡ High Priority

• [ ] Schedule meetings and review demo reels ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book videographer and sign contract ⚡ High Priority

• [ ] Pay deposit and add to vendor hub ⚡ High Priority

• [ ] Coordinate with photographer on coverage plan ⚡ High Priority

• [ ] Reconfirm date, location, and timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Discuss highlight film vs. documentary style

• [ ] Submit music selection per videographer requirements

Catering & Beverages

• [ ] Discuss menu preferences and dietary requirements ⚡ High Priority

• [ ] Research caterers and request proposals ⚡ High Priority

• [ ] Schedule and attend tastings ⚡ High Priority

• [ ] Select caterer and sign contract ⚡ High Priority

• [ ] Finalize menu selections (appetizers, mains, desserts) ⚡ High Priority

• [ ] Determine beverage package (open bar, beer/wine, signature cocktails) ⚡ High Priority

• [ ] Collect guest meal preferences and dietary restrictions ⚡ High Priority

• [ ] Provide final guest count (usually 7–10 days before) ⚡ High Priority

• [ ] Finalize timeline for cocktail hour and dinner service ⚡ High Priority

• [ ] Request final invoice and confirm payment schedule ⚡ High Priority

• [ ] Confirm staff count and service style

• [ ] Confirm vendor meal requirements

Florals & Decor

• [ ] Create floral style vision board with color palette ⚡ High Priority

• [ ] Research and create florist shortlist ⚡ High Priority

• [ ] Meet with floral designers and discuss vision ⚡ High Priority

• [ ] Request preliminary quotes ⚡ High Priority

• [ ] Select florist and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Finalize bridal bouquet design ⚡ High Priority

• [ ] Finalize bridesmaid bouquets and boutonnieres ⚡ High Priority

• [ ] Plan ceremony florals (arch, aisle, altar) ⚡ High Priority

• [ ] Design reception centerpieces ⚡ High Priority

• [ ] Confirm delivery schedule and setup time ⚡ High Priority

• [ ] Adjust order based on final guest count ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Schedule floral trial if desired

• [ ] Plan additional decor (welcome sign, cake table, sweetheart table)

Entertainment

• [ ] Discuss entertainment preferences (band, DJ, live music) ⚡ High Priority

• [ ] Research and create entertainment shortlist ⚡ High Priority

• [ ] Request quotes and compare packages ⚡ High Priority

• [ ] Book entertainment and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Select first dance, parent dances, and special songs ⚡ High Priority

• [ ] Discuss ceremony music if applicable ⚡ High Priority

• [ ] Confirm sound and lighting equipment needs ⚡ High Priority

• [ ] Confirm setup time and space requirements ⚡ High Priority

• [ ] Reconfirm all details including timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Attend showcases or review demo performances

• [ ] Create do-play and do-not-play song lists

• [ ] Coordinate with venue on noise restrictions

Cake & Desserts

• [ ] Discuss cake style, flavors, and design preferences ⚡ High Priority

• [ ] Research bakeries and cake designers ⚡ High Priority

• [ ] Schedule and attend tastings ⚡ High Priority

• [ ] Confirm cake design and size based on guest count ⚡ High Priority

• [ ] Book cake vendor and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Adjust order based on final guest count ⚡ High Priority

• [ ] Confirm delivery time and location ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Confirm cake stand and cutting set

• [ ] Purchase cake topper if desired

Hair & Makeup

• [ ] Create hair and makeup style vision board ⚡ High Priority

• [ ] Research and shortlist hair and makeup artists ⚡ High Priority

• [ ] Request quotes and packages ⚡ High Priority

• [ ] Book hair and makeup artist ⚡ High Priority

• [ ] Pay deposit and sign contract ⚡ High Priority

• [ ] Schedule trial session ⚡ High Priority

• [ ] Determine who needs styling (bride, bridesmaids, mothers) ⚡ High Priority

• [ ] Create hair and makeup timeline for wedding day ⚡ High Priority

• [ ] Confirm getting-ready location with artist ⚡ High Priority

• [ ] Reconfirm all details and timeline ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Bring inspiration photos and accessories to trial

Transportation

• [ ] Discuss transportation needs (bridal party, guests, departure) ⚡ High Priority

• [ ] Research transportation companies ⚡ High Priority

• [ ] Request quotes for various vehicle options ⚡ High Priority

• [ ] Book transportation and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Provide pickup locations and times ⚡ High Priority

• [ ] Reconfirm all pickup times and locations ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Confirm vehicle capacity for wedding party

• [ ] Arrange guest shuttle if needed

• [ ] Confirm getaway car details

Rentals & Equipment

• [ ] Assess rental needs (furniture, linens, tableware, lighting) ⚡ High Priority

• [ ] Research rental companies and request catalogs ⚡ High Priority

• [ ] Request quotes and compare options ⚡ High Priority

• [ ] Book rentals and sign contract ⚡ High Priority

• [ ] Pay deposit ⚡ High Priority

• [ ] Select table linens and napkins ⚡ High Priority

• [ ] Choose chairs and furniture ⚡ High Priority

• [ ] Select chargers, plates, glassware, and flatware ⚡ High Priority

• [ ] Update order based on final guest count ⚡ High Priority

• [ ] Confirm delivery and pickup schedule ⚡ High Priority

• [ ] Provide setup plan and floor layout ⚡ High Priority

• [ ] Request final invoice ⚡ High Priority

• [ ] Schedule in-person appointments to view rental items

• [ ] Coordinate lighting and AV equipment

5. Wedding Day Timeline Template [[toc-anchor:wedding-day-timeline]]

Hour-by-hour schedule for flawless day-of execution.

Bride & Bridesmaids Prep

Groom & Groomsmen Prep

First Look & Portraits (Optional)

Ceremony

Cocktail Hour

Reception

6. Multi-Day Indian Wedding Checklist [[toc-anchor:indian-wedding-checklist]]

Complete planning for traditional South Asian celebrations.

Engagement / Rod / Sagai

• [ ] Set engagement ceremony date with both families ⚡ High Priority

• [ ] Book venue for engagement party ⚡ High Priority

• [ ] Arrange for priest or officiant ⚡ High Priority

• [ ] Plan engagement outfit for bride and groom ⚡ High Priority

• [ ] Coordinate engagement ring exchange ⚡ High Priority

• [ ] Plan catering and menu for engagement party ⚡ High Priority

• [ ] Create guest list for engagement ⚡ High Priority

• [ ] Book photographer for engagement ceremony

• [ ] Plan gift exchange between families

• [ ] Order decorations for venue

Mehndi Ceremony

• [ ] Book venue for mehndi (often at home or banquet hall) ⚡ High Priority

• [ ] Hire professional mehndi artist(s) ⚡ High Priority

• [ ] Confirm mehndi artist for guests (separate from bridal mehndi) ⚡ High Priority

• [ ] Plan bride's mehndi outfit (often yellow or green) ⚡ High Priority

• [ ] Plan catering for mehndi party ⚡ High Priority

• [ ] Arrange seating for bride during application (4–6 hours)

• [ ] Book entertainment (dhol players, DJ)

• [ ] Order yellow and orange decorations

• [ ] Plan mehndi design with artist (include groom's initials)

• [ ] Book photographer/videographer

• [ ] Arrange for lemon and sugar mixture to darken mehndi

Sangeet / Music Night

• [ ] Book venue for sangeet celebration ⚡ High Priority

• [ ] Hire DJ or live band ⚡ High Priority

• [ ] Plan and choreograph family dance performances ⚡ High Priority

• [ ] Plan sangeet outfits for bride, groom, and family ⚡ High Priority

• [ ] Book professional AV equipment and lighting ⚡ High Priority

• [ ] Create performance running order ⚡ High Priority

• [ ] Plan catering and cocktail service ⚡ High Priority

• [ ] Book photographer and videographer ⚡ High Priority

• [ ] Arrange stage or dance floor ⚡ High Priority

• [ ] Hire choreographer for performance rehearsals

• [ ] Plan decorations and photo backdrop

Haldi Ceremony

• [ ] Designate location (traditionally at home) ⚡ High Priority

• [ ] Purchase haldi (turmeric) and other ingredients ⚡ High Priority

• [ ] Plan yellow outfits for bride, groom, and attendees ⚡ High Priority

• [ ] Arrange for traditional puja items ⚡ High Priority

• [ ] Prepare area for haldi application (protect from staining)

• [ ] Book photographer for ceremony

• [ ] Plan light breakfast or brunch

• [ ] Arrange for flower petals and decorations

Baraat / Groom's Procession

• [ ] Book dhol players for baraat ⚡ High Priority

• [ ] Arrange transportation (horse, or decorated car) ⚡ High Priority

• [ ] Coordinate groom's outfit and accessories (sehra, kalgi) ⚡ High Priority

• [ ] Plan route for procession to venue ⚡ High Priority

• [ ] Coordinate with venue for baraat timing ⚡ High Priority

• [ ] Plan milni (meeting of families) ceremony ⚡ High Priority

• [ ] Book photographer for baraat coverage ⚡ High Priority

• [ ] Arrange for rose petals and confetti

• [ ] Coordinate garlands for milni

Wedding Ceremony (Vivah / Shaadi)

• [ ] Book mandap and ceremony decorations ⚡ High Priority

• [ ] Hire priest (pandit) for ceremony ⚡ High Priority

• [ ] Coordinate with priest on ceremony details and timing ⚡ High Priority

• [ ] Arrange for sacred fire (agni) setup ⚡ High Priority

• [ ] Plan bride's entrance (traditionally on dikka/palanquin) ⚡ High Priority

• [ ] Coordinate jai mala (garland exchange) ⚡ High Priority

• [ ] Prepare kanya daan items and arrangements ⚡ High Priority

• [ ] Arrange for saptapadi (seven steps) items ⚡ High Priority

• [ ] Coordinate mangalsutra and sindoor ⚡ High Priority

• [ ] Plan vidaai ceremony items ⚡ High Priority

• [ ] Book full ceremony coverage (photo and video) ⚡ High Priority

• [ ] Arrange seating for families and guests ⚡ High Priority

Reception

• [ ] Book reception venue ⚡ High Priority

• [ ] Plan reception outfits (often different from wedding) ⚡ High Priority

• [ ] Hire DJ and entertainment ⚡ High Priority

• [ ] Plan catering menu (vegetarian and non-vegetarian options) ⚡ High Priority

• [ ] Book photographer for reception ⚡ High Priority

• [ ] Plan stage and couple's seating area ⚡ High Priority

• [ ] Coordinate receiving line or guest greeting ⚡ High Priority

• [ ] Arrange cake cutting ceremony

• [ ] Plan first dance if desired

Attire & Jewelry

• [ ] Shop for bridal lehenga (ceremony) ⚡ High Priority

• [ ] Shop for mehndi outfit ⚡ High Priority

• [ ] Shop for sangeet outfit ⚡ High Priority

• [ ] Shop for reception outfit ⚡ High Priority

• [ ] Coordinate groom's sherwani and outfits for all events ⚡ High Priority

• [ ] Select bridal jewelry (kundan, polki, or gold) ⚡ High Priority

• [ ] Arrange for hair accessories (maang tikka, jhoomar) ⚡ High Priority

• [ ] Shop for bangles (chura for Punjabi brides) ⚡ High Priority

• [ ] Shop for haldi outfit

• [ ] Plan shoes for all events

• [ ] Coordinate family members' outfits

7. Elopement & Micro Wedding Checklist [[toc-anchor:elopement-checklist]]

Intimate celebrations for 2–30 guests.

3–6 Months Before

• [ ] Decide on elopement style (just two of you, immediate family, or small group) ⚡ High Priority

• [ ] Set budget for intimate celebration ⚡ High Priority

• [ ] Research and select destination or location ⚡ High Priority

• [ ] Check legal requirements for marriage in chosen location ⚡ High Priority

• [ ] Book photographer experienced with elopements ⚡ High Priority

• [ ] Find and book officiant ⚡ High Priority

• [ ] Research permits if needed (parks, beaches, public spaces) ⚡ High Priority

• [ ] Book accommodations for you and any guests ⚡ High Priority

• [ ] Begin shopping for wedding attire ⚡ High Priority

• [ ] Plan how and when to share news with family and friends

2–3 Months Before

• [ ] Finalize wedding attire ⚡ High Priority

• [ ] Purchase wedding rings ⚡ High Priority

• [ ] Plan ceremony structure with officiant ⚡ High Priority

• [ ] Write personal vows ⚡ High Priority

• [ ] Book small celebration dinner at local restaurant ⚡ High Priority

• [ ] Book hair and makeup (or plan DIY)

• [ ] Arrange for small bouquet and boutonniere

• [ ] Create shot list for photographer

• [ ] Confirm any guest travel arrangements

• [ ] Plan any special details (custom ring box, heirloom items)

1 Month Before

• [ ] Apply for marriage license ⚡ High Priority

• [ ] Confirm all bookings (photographer, officiant, dinner) ⚡ High Priority

• [ ] Final fitting for wedding attire ⚡ High Priority

• [ ] Finalize ceremony readings and vows ⚡ High Priority

• [ ] Plan day-of timeline ⚡ High Priority

• [ ] Arrange transportation to ceremony location

• [ ] Plan post-wedding celebration or trip

• [ ] Prepare any props or decor for ceremony

1 Week Before

• [ ] Pick up marriage license ⚡ High Priority

• [ ] Confirm weather forecast and have a backup plan ⚡ High Priority

• [ ] Pack wedding attire and essentials ⚡ High Priority

• [ ] Confirm final details with all vendors ⚡ High Priority

• [ ] Print vows and ceremony script ⚡ High Priority

• [ ] Prepare emergency kit (stain remover, tissues, bandaids)

• [ ] Charge camera and phone for personal photos

Day Of

• [ ] Enjoy a relaxed morning together ⚡ High Priority

• [ ] Get ready at your own pace ⚡ High Priority

• [ ] Meet photographer at ceremony location ⚡ High Priority

• [ ] Exchange vows and rings ⚡ High Priority

• [ ] Take portrait photos ⚡ High Priority

• [ ] Celebrate with dinner or champagne ⚡ High Priority

• [ ] Mail marriage license for processing ⚡ High Priority

After the Elopement

• [ ] Share news with family and friends (call, text, or announcement) ⚡ High Priority

• [ ] Send announcement cards to those not present

• [ ] Order photos and create album

• [ ] Complete name change if applicable

• [ ] Post photos to social media if desired

• [ ] Plan a larger celebration party if desired

• [ ] Enjoy married life!

8. Wedding Weekend Guest Experience Checklist [[toc-anchor:guest-experience-checklist]]

Creating memorable experiences for every guest.

Pre-Wedding Communications

• [ ] Create comprehensive wedding website with all event details ⚡ High Priority

• [ ] Include travel information (airports, driving directions) ⚡ High Priority

• [ ] List accommodation options at various price points ⚡ High Priority

• [ ] Include dress code guidance for each event ⚡ High Priority

• [ ] Set up RSVP with meal preference and dietary restrictions ⚡ High Priority

• [ ] Provide local restaurant and activity recommendations

• [ ] Add FAQ section answering common questions

• [ ] Create digital itinerary guests can download

• [ ] Include registry information tastefully

• [ ] Provide weather guidance and packing suggestions

Hotel Room Blocks & Accommodations

• [ ] Research hotels near venue at different price points ⚡ High Priority

• [ ] Negotiate room block rates and deadlines ⚡ High Priority

• [ ] Block rooms at 2–3 hotels to offer options ⚡ High Priority

• [ ] Coordinate shuttle service between hotels and venue ⚡ High Priority

• [ ] Track guest reservations and follow up as needed ⚡ High Priority

• [ ] Arrange early check-in for wedding party if possible

• [ ] Confirm late check-out for day-after brunch

• [ ] Provide hotel contact information for special requests

Welcome Bags & Hospitality

• [ ] Include personalized welcome letter with itinerary ⚡ High Priority

• [ ] Coordinate delivery to hotel rooms before guest arrival ⚡ High Priority

• [ ] Design and order welcome bag packaging

• [ ] Add local snacks and treats

• [ ] Include water bottles and hangover remedies

• [ ] Include any items needed for wedding events

• [ ] Prepare special bags for wedding party and family

• [ ] Add map of area with highlighted recommendations

Welcome Event

• [ ] Book venue for welcome dinner or drinks ⚡ High Priority

• [ ] Plan menu appropriate for casual gathering ⚡ High Priority

• [ ] Arrange for bar service ⚡ High Priority

• [ ] Arrange transportation to and from welcome event ⚡ High Priority

• [ ] Create relaxed atmosphere for guests to mingle

• [ ] Keep timing casual (2–3 hours)

• [ ] Plan activities or icebreakers if appropriate

• [ ] Provide name tags if many guests don't know each other

Wedding Day Guest Logistics

• [ ] Provide clear timeline for guest activities ⚡ High Priority

• [ ] Arrange shuttle buses for guest transportation ⚡ High Priority

• [ ] Create signage directing guests at venue ⚡ High Priority

• [ ] Assign ushers to help seat guests at ceremony ⚡ High Priority

• [ ] Reserve seating for immediate family ⚡ High Priority

• [ ] Ensure accessible seating for elderly or disabled guests ⚡ High Priority

• [ ] Provide dietary accommodation options ⚡ High Priority

• [ ] Plan activities during cocktail hour

• [ ] Set up card box and gift table

• [ ] Designate coat check area

• [ ] Arrange for late-night food before departure

Day-After Brunch

• [ ] Book venue for farewell brunch ⚡ High Priority

• [ ] Plan casual menu with brunch favorites ⚡ High Priority

• [ ] Allow time for final goodbyes with guests ⚡ High Priority

• [ ] Keep timing relaxed (late morning/early afternoon)

• [ ] Provide coffee and mimosas

• [ ] Coordinate with hotel for check-out timing

• [ ] Arrange transportation to airport if needed

Special Considerations

• [ ] Consider accessibility needs throughout all venues ⚡ High Priority

• [ ] Prepare elderly guest transportation and seating ⚡ High Priority

• [ ] Provide dietary accommodation options ⚡ High Priority

• [ ] Plan childcare options for guests with children

• [ ] Arrange kids' activities during reception

• [ ] Create quiet space for nursing mothers

• [ ] Arrange pet-friendly accommodations if applicable

Use these templates as a starting point and customize them to fit your wedding vision, size, and budget. Happy planning!