Wedding RSVP Management That Runs Itself
Guests RSVP online in under a minute — attendance, meals, dietaries, plus-ones — and every answer lands in your guest list, seating chart and catering reports automatically. No spreadsheets, no chasing, no guest logins.
Every Reply, Zero Data Entry
Attendance, meal choices, dietaries and plus-ones sync themselves into the guest list the moment a guest hits submit.
Guests RSVP in Under a Minute
No accounts, no apps to download — guests open a link or scan a QR code and reply from their phone.
Built Into Your Whole Workflow
RSVPs feed the seating plan, catering counts and e-card follow-ups — one reply updates everything.
One RSVP link, every answer captured, every list updated — automatically.
A text from an aunt, a DM, a voicemail — without RSVP management software, replies live in five places. Here, every answer lands in one guest list.
Stop chasing replies
Know exactly who's coming
Live status shows who's accepted, declined or still silent — filter the list and follow up only where it matters.
Meal totals, dietaries and per-table counts come straight from guest replies — no reconciliation spreadsheet before every venue call.
Counts you can hand the caterer
An online RSVP form guests actually finish
No accounts, no downloads — guests reply from any phone in under a minute.
No logins, no apps
Guests open the couple's wedding website, tap RSVP and confirm in under a minute — no account to create, no RSVP app to download.
Recognised by name
The form matches guests by phone number, with email as a fallback, greets them by name and only shows the questions that apply to them.
Smart enough to skip
If a guest declines, the form skips the remaining questions instead of dragging them through meal choices — and guests without an email or phone number on file can still reply.
Ask exactly the right questions, per event
Custom questions, scoped by event — answers file themselves against each guest.
Custom RSVP questions
Build short answers, dropdowns, single or multiple choice — and scope each question to the right event with tags, so ceremony-only guests never see welcome-dinner questions.
Plus-ones and children, controlled
Set plus-one and children allowances per household, with age categories that flow straight into your catering counts.
Meals and dietaries, sorted
Set meal choices, dietary and allergy questions once — every answer files against the right guest, ready for the caterer without a single copy-paste.
RSVP deadlines, capacity limits and clean cut-offs
The form manages its own opening hours — you set the rules once.
Deadlines per event
Set an RSVP deadline and the form closes itself on the date — with a custom message so late guests know exactly who to contact.
Capacity limits
Hosting an event with a hard headcount? Set a capacity limit and the RSVP closes automatically when it's reached.
Re-open when plans change
Need updated numbers later? Re-open RSVPs as a soft re-collection — guests confirm what's on file — or a hard reset where everyone replies fresh. Your call, per event.
RSVP tracking that answers “who hasn't replied?” instantly
Live status for every household — accepted, declined or silent.
Numbers on demand
When the couple asks for numbers, read them off the screen — attending counts, meal totals, dietary flags — instead of reconciling three spreadsheets.
The RSVP Inbox
Replies from an unrecognised email or number drop into the RSVP Inbox — match them to the right guest, add them as new, merge duplicates or delete spam.
Nothing slips through
Every reply is accounted for and nothing pollutes the list — the guest list stays the single source of truth for the whole event.
Follow up only the guests who haven't answered
Invitations, QR codes and reminders that never nag guests who already replied.
Pair RSVPs with That's The One's digital invitations and resend the e-card to non-responders only — guests who already replied never get chased. See how invitations work on the E-cards page.
RSVP link in every invitation
Every digital invitation carries the RSVP link automatically, so the reply is always one tap away from the invite.
QR codes for paper
A QR code is generated for every event — drop it on printed save-the-dates, signage or church sheets and paper-first guests land on the same online RSVP form as everyone else.
One reply updates the seating plan and catering sheets
RSVPs aren't a standalone tool — they're wired into everything else you run in That's The One.
Seating updates itself
Accepted guests flow into the seating chart, so the plan reflects real attendance — not last month's estimate.
Catering reports, ready
Meal and dietary answers appear in the catering section, and the floorplan PDF you export for the venue carries per-table meal counts your caterers can actually use.
One reply, everything correct
One guest reply, and the guest list, seating plan and catering reports are all already correct — no re-typing between tools.
“We used to manage RSVPs, emails, and guest info separately. Now it’s all in one place and it’s so much easier.”
Holly, Wonderlust Events
3 simple steps to collect RSVPs
We make it easy to collect replies, track them, and keep every list in sync.
Build your RSVP form
Meals, dietaries, plus-ones and custom questions, per event.
Share it with guests
Via the wedding website, e-card, link or auto-generated QR code.
Watch replies sync
Guest list, seating plan and catering reports update automatically.
Frequently asked questions
Do guests need an account or app to RSVP?
No. Guests open the RSVP link from the wedding website, e-card or QR code and reply from any device — no login, no download.
How does the form know who's replying?
Guests are matched by phone number, with email as a fallback. Unrecognised replies land in your RSVP Inbox to match, merge or add as a new guest.
Can guests RSVP without an email address or phone number?
Yes. Guests can respond even without an email or phone number on file, and you can also record RSVPs manually on their behalf.
Can I ask different questions for different events?
Yes. Questions are scoped by tags, so welcome-dinner guests see welcome-dinner questions and ceremony-only guests don't.
Can I collect meal choices and dietary requirements?
Yes. Meal, dietary and allergy answers file against each guest and flow into catering reports and the floorplan PDF export with per-table counts.
Can I set an RSVP deadline?
Yes — per event. The form closes automatically on the date with a custom message, and capacity limits can close it early when a headcount is reached.
How do I chase guests who haven't replied?
Resend the digital invitation to non-responders only — guests who already answered are never nagged.
Can I control plus-ones and children?
Yes. Plus-one and children allowances are set per household, with age categories that flow into your catering counts.
Can I re-collect RSVPs if details change?
Yes. Re-open as a soft re-collection (guests confirm what's on file) or a hard reset (everyone replies fresh).
Is the RSVP tool free to try?
RSVP management is part of That's The One, alongside the guest list, seating, e-cards and website tools. Try everything free for 30 days.