The Planning Pod Alternative

May 21, 2025

Key Takeaways

That’s The One is the modern alternative to Planning Pod, it streamlines operations into one platform—helping wedding and event planners save time, reduce admin, and create a seamless, high-end experience that stands out.
Unlike Planning Pod, That’s The One is built exclusively for private wedding & events. Planning Pod's focus is on larger public events, such as conferences and tradeshows.
That's The One is available in 7 languages (English, Spanish, German, French, Italian, Polish, Portuguese) and over 20 currencies (ideal for destination events!).
That’s The One offers a transparent pricing model includes unlimited events, and only charged by number planner team members. Planning Pod requires users to reach out to an American Sales Rep to receive a custom quote.

Wedding Planning App: The Essential Planning Pod Alternative for Wedding Planners

[[toc-anchor:Why That’s The One (TTO) Over Planning Pod?]]

Planning Pod's custom pricing structure is eye-watering, yet its product development and support quality fall short. We're here to change that, with better value for money and free trials!

Try your 30 day free trial here or book a demo.

Introduction to TTO

Wedding planning is a complex and time-consuming process that requires careful attention to detail. For planners managing multiple complex wedding, managing the many moving parts can quickly become overwhelming, but with the right tools and support, it can also be an enjoyable experience. This is where dedicated wedding planning tools come into play to support with everything from wedding checklists, budgets, RSVPs, guestlist to invite and website creation to match your wedding style.

That's The One, known as TTO, is a online platform designed to simplify the wedding planning process for modern event professionals and their clients. This all-in-one platform offers a range of tools and features to help wedding planning businesses streamline their workflow and enhance client satisfaction. With its easy-to-use interface and customizable templates, TTO is the perfect solution for the wedding industry. We offer a complete wedding planning solution, making it easier to handle the complexities of event coordination.

Introduction to Planning Pod

Founded in 2007 in Colorado, USA, Planning Pod delivers a versatile platform with three solutions: event management, venue management, and floor plan design. It’s a favorite among American planners and venues organising large-scale public events such as tradeshows and conferences, offering customization and integrations with tools like QuickBooks and Salesforce. Its English-only, USD-only setup, however, restricts global use.

[[toc-anchor:Planner Testimonials - Don't Just Take Our Words For It]]

What ex-Planning Pod Users Said About That’s The One:

Read more testimonials

[[toc-anchor:Buying Planning Software Shouldn't Be A Huge Sweat]]

TTO pricing starts at £45//month with a 30-day free trial. As Planning Pod caters to larger events & clients, they have a custom pricing setup, where you must get in touch with their sales representatives over email or phone to get a custom quote based on the tools and features you would like to use.

	Planning Pod	That's The One
Starting price	Pricing varies based on selected tools and features Must contact their sales representative (estimated pricing is $59.99 to $129 per month based on event count).	£45/pm ($60/pm)
Pricing Metrics	Not advertised on their website	Unlimited events £15/pm for each additional team member added to account
Event Types Supported	All Types of Private & Public Events (eg. tradeshows, conferences, restaurant management)	All Types of Private Events
Onboarding Experience	Must contact their sales representative to receive pricing and onboarding	Quick start with 1-1 video call and supportive video feature guides
Customer Support	Only served via email	Dedicated support agents available on chat 9am-6pm GMT & over email for out of hours
Product Development	Limited information available online	Active development and weekly feature shipping

Try your 30 day free trial here or book a demo.

[[toc-anchor:A Side by Side Comparison of Some Wedding Planning Tools Features]]

Planning Pod Interface

Features	Planning Pod	That's The One
Languages	American English Only	Supports 7 languages and over 20 currencies, ideal for destination weddings
RSVP	RSVP geared towards Registration Forms (eg. Ticketed gatherings & Attendee List Management)	Single RSVP link to share on any platform Custom RSVP Questions Multi-Event RSVPs Guests can RSVP on behalf of others Manage +1s Advanced settings for babies & children Matches guests using phone number and/or email
Guest List	Automatically import an existing guest list	Automatically import an existing guest list Add custom columns
Floor/seat plan	To-scale floorplan tool with seating charts and 2D/3D layouts Not connected to meal choices or dietaries	Upload blueprint & set to scale, so that furniture is in the correct measurements Easily drag & drop guests into seats Synced with catering/dietary requirements from RSVP Color-coded for ease Export into PDF
To-Do’s	Simple checklist without ability to filter/sort by date or priority	Set priority, owner, deadlines on tasks Set tasks to private Automated reminders Ability to see what each collaborator is working on
Timelines	1 timeline for all vendors 1 wedding timeline Template which can be customised	Create individual timelines for each vendor in 1 click Items automatically organised by time Vendor information displayed in PDF
Ecards	Not available	Unlimited ecards with over 30 templates Option to upload your own design Send via email or URL Easily share to groups of guests based on tags (eg. guests travelling in)
Wedding Website	1 basic site template with a simple photo gallery and text fields for additional input	Free wedding website for your clients (included in subscription) Highly visual website with a modern look Connects RSVP & accommodation links Comprehensive wedding website sections: eg. itinerary, interactive getting here section Customise website URL
Vendor CRM	No centralized vendor CRM Vendor details must be re-entered for each event individually	Visual vendor board Vendors can be suggested in a wedding, alongside important information from your Vendor CRM. Update status: confirmed, tentative, declined Share quotes and comments in the comments section Automatically connected to budget sheet
Payment Tracking	Payment processing geared towards the business managing the event - not tracking payment milestones across multiple vendors	See upcoming and overdue payments at a glance Manage all vendor payments in one place in multiple currencies Automated reminders
Budget	Single currency budget only	Multi-currency (eg. track payments in EUR but translate budget into USD) Automatically connected to payment tracking
Comments	Text only comments on tasks	Add comments to to-do’s and vendor section Comments can be video, voice or text
Team collaboration	Ability to share comments and templates	Share templates, vendor contacts, tasks and comments Control which information is private to you vs shared with your team
Accommodation	Not provided	Private booking page for guests with cheaper rates than sites like Booking.com Help couples collect payment for pre-booked rooms easily (eg. venue)

Planning Pod offers a range of specific management tools for hotels, venues, caterers and large-scale public gatherings, but TTO provides similar but enhanced features that cater to a private weddings & events for all wedding styles. TTO is a complete solution tailored for event professionals, offering multifaceted capabilities including business marketing, client engagement, collaboration, and design.

[[toc-anchor:Key Features of TTO]]

Best-In-Class RSVP & guest list management functionality

Multi-currency payment & budget management (17 currencies)
Available in 7 languages (English, French, German, Portuguese, Italian, Polish, Spanish)
Unlimited e-cards & easy to use wedding website templates
Scaled floorplans with Imperial/Metric options with drag-and-drop guest seating functionality
Integrated Vendor CRM
Text, video and voice comments for collaboration
Automated timelines & to-do lists
Mobile responsive for on-the-go planning
Bespoke accommodation page for guests, where they get guaranteed best in class rates near the venue. See example.
Available for all kinds of planning - not only weddings

Try your 30 day free trial here or book a demo.

Delivering an Exceptional Client Experience

Effective client communication is crucial in the wedding planning process, and TTO excels in this area. Our platform’s client communication tools enable wedding planners to stay in constant touch with their clients (even on-the-go), ensuring smooth collaboration on projects. TTO’s commenting feature allows users to comment with video, voice or text directly on specific topics with clients, making communication clear and personal.

Additionally, the permission settings enable users to control access to specific information, ensuring that sensitive details are only shared with the right people. For example, private tasks within the planning team. With these tools, wedding planners can enhance their client communication and deliver a seamless planning experience.

Moreover, TTO’s wedding website feature keeps loved ones informed and involved throughout the planning process, allowing family and friends to stay updated and engaged.

[[toc-anchor:Frequently Asked Questions (FAQs)]]

1. What makes That’s The One a better alternative to Planning Pod?

That’s The One is purpose-built for wedding and event planners, offering a modern, intuitive interface with features like real-time collaboration, sophisticated planning tools and comprehensive guest management features that each client's wedding style. Unlike Planning Pod, which caters to a broad range of large-scale public events, like tradeshows and conferences, TTO focuses on delivering a seamless experience specifically for beautiful weddings and private events.

2. How does the pricing differ between the two platforms?

That’s The One offers transparent pricing at £45/month for unlimited events, with an additional £15/month per team member. In contrast, Planning Pod’s pricing varies based on selected tools and features, requiring potential users to contact their sales representative for a custom quote. This makes TTO a more straightforward, transparent and cost-effective choice for planners.

3. Does That’s The One support multiple languages and currencies?

Yes, That’s The One supports 7 languages and over 20 currencies, making it ideal for destination weddings and multicultural events. Planning Pod primarily operates in American English and does not offer multi-language support.

4. How do guest list and RSVP management compare?

That’s The One provides advanced guest list management with features like a single RSVP link, custom questions, multi-event support, and the ability to manage +1s and children’s details. Planning Pod offers RSVP tracking and guest list management but lacks some of the nuanced features tailored for weddings that TTO provides.

5. Can I manage guest accommodations with That’s The One?

Absolutely. That’s The One includes tools for managing guest accommodations. Examples include, created a dedicated booking page with discounted rates, or helping your client collect funds from guests for rooms they have already secured. Planning Pod does not offer dedicated accommodation management features.

6. How do task management and timelines differ?

That’s The One offers customizable to-do lists with priorities, deadlines, and automated reminders, along with the ability to create individual timelines for each vendor. Planning Pod provides task lists and a single timeline template, which may require more manual customization.

7. Does That’s The One offer better vendor management?

Yes, That’s The One includes a centralized vendor CRM, enabling planners to store contracts, assign tasks, and manage vendor relationships across all events. Planning Pod allows for vendor information management but lacks a centralized CRM, requiring manual entry for each event.

8. Are custom wedding websites and digital invitations available?

That’s The One includes modern, mobile-friendly wedding websites and unlimited digital e-cards with custom designs. Planning Pod offers basic event websites but does not provide digital invitation capabilities out of the box.

9. How is onboarding and customer support with That’s The One?

That’s The One offers a 1:1 onboarding session and dedicated chat support from 9am–6pm GMT, with email assistance after hours. Planning Pod primarily provides support via email and online help documentation, with no live chat for instant assistance.

10. How frequently are new features released?

That’s The One is in active development, with weekly product updates based on planner feedback. Planning Pod’s updates are less frequent and not as transparent.

Try your 30 day free trial here or book a demo.