Setting up a smooth RSVP
Capture and collate your guests' responses, seamlessly
RSVP is a powerful and convenient way to track and collect any information you might need to know from your guests. While this feature is called RSVP, it can be used in many different ways throughout your planning process.
Some examples of how RSVP can be used:
Populating an empty guestlist by sharing the form link directly with guests (e.g. via WhatsApp/SMS) and adding their responses as new guests from your inbox
Re-collecting or confirming attendance (such as a soft and hard RSVP)
Collecting responses for events not all guests are invited to (e.g. pre-rehearsal dinner or brunch party)
Syncing important information (e.g. allergies) to other features in TTO such as floor/seat plan
Collecting audience specific information (e.g. flight numbers or rehearsal dinner)
Each RSVP question is connected to a column in your guestlist table (indicated by a sparkle icon). A purple icon means the question is currently visible and a grey icon indicates it is hidden to guests. Each row shows the latest response from the guest but can be overwritten by any collaborator on the platform, so take care when editing guest information.
Customising the questions
Your RSVP comes setup with some common questions, such as contact information, attendance, and allergies. There are also some questions set-up but not visible (such as meal-choice), allowing you to edit the options before publishing.
Hide or show a question
Each question has a switch that can be toggled on or off. This switch controls the “live” visibility of the question, and won’t affect any previous responses.
Adding a new question
Find the most appropriate section to ask your custom question and select “add question”. Choose the question to ask, the type of response to ask, options to choose from, and a name for the column to save the responses to.
Limit who sees a question (for additional events not everyone is invited to)
Let’s say you are organising a “pre-rehearsal dinner” only your family is invited to. In the guestlist, you can tag the relevant guests with a “pre-rehearsal dinner” tag. In the RSVP feature, you can create custom questions and toggle the viewer from “all guests” to “pre-rehearsal dinner” in the top right menu. Now only those with the “pre-rehearsal dinner” tag question, will be asked that question when they login to to RSVP.
You RSVP is always in sync with the tags in your guestlist. Note: this feature only works when the contact information in your guestlist is populated and matches what the guest provides.
Control whether guests can add plus one's or children when RSVPing
There are smart controls for guests and whether they can bring plus ones, children and babies:
What your guests see
The preview button takes you to the exact experience your guests will see. Use your own contact information to walk-through the form. It’s best not to use another-guest’s information when testing your form; we send an email copy of the responses at the end.
Sharing with your guests
Your RSVP form is always available at the same link, which you can find your by selecting “share with guests” or in your wedding settings > links. Share this URL with your guests directly or using these popular methods:
Share the URL link
Grab the URL and post it on any wedding website and ask your guests to “please RSVP via this link.” Or share it on WhatsApp, Facebook Messenger, SMS - wherever you prefer.
Download QR code
A QR code can be a convenient way to share the RSVP with your guests on a paper invite. The QR code is automatically generated for you and ready to be downloaded.
Send an E-Card
Create a beautiful e-card for a seamless way to send your RSVP out to your guests. This is handy when you have lots of international guests or are sustainability conscious. See our e-card guide for information on creating and sending e-cards to your guests.
Your inbox contains RSVP responses that require attention, this happens when the contact information provided by the guest doesn't match anyone in your guestlist. From the action button, select whether the response should be merged, added as a new guest, or ignored. This feature can be useful when collecting contact information from your guests before sending out official invites – just SMS/WhatsApp them the link to your RSVP form.