How to Make Digital Invitations and E-Cards : A 2025/2026 guide for Couples & Wedding Planners

Apr 4, 2025

Planning a wedding is all about creating meaningful experiences—and that starts the moment your guests receive their invitation. With digital invitations and e-cards, you can combine beauty, functionality, and efficiency in one seamless experience. In this guide, we’ll walk you through everything you need to know about sending digital invites through That’s The One—from selecting your guest list to tracking RSVPs—so you can focus on celebrating, not coordinating.

Table of Contents

Why Choose Digital Invitations and E-Cards?
Choosing the Right Platform: Evaluating Canva, Evite, Paperless Post & more
Digital Invitations and E-cards
Creating Digital Invitations and E-Cards
Designing Digital Invitations and E-Cards
Digital Invitation Etiquette
Environmentally Friendly Digital Invitations
The Future of Invites is Digital

Why Choose Digital Wedding Invitations and E-Cards?

In today’s fast-paced, digital world, more wedding planners and their couples are embracing online wedding invitations to communicate information about their wedding. Digital invites offer convenience, efficiency and add a modern touch to wedding planning. With the prevalence of mobile phone usage, E-Cards offer a reliable way to send wedding invitations without the risk of losing physical copies. Additionally, since there’s no need to print large batches, they are highly cost-effective as they eliminate printing and mailing expenses. Plus, they are an eco-conscious choice, reducing waste and lowering your carbon footprint. Digital wedding invitations are especially beneficial for a destination wedding, ensuring that everyone is kept up to date.

Benefits of Digital Wedding Invitations

Digital wedding invitations offer numerous benefits for couples planning their special day. Here are some of the advantages of choosing digital wedding invitations:

Cost-effective: Digital wedding invitations are a cost-effective option for couples, as they eliminate the need for the physical invite and postage. This can significantly reduce the overall cost of wedding planning, allowing couples to allocate their budget to other important aspects of their big day.
Environmentally friendly: Digital wedding invitations are an eco-friendly option, reducing the overall waste and carbon footprint. By choosing digital, couples can contribute to a more sustainable future and make their wedding a greener.
Convenient: Digital wedding invitations can be sent instantly via email, text, or link, making it easy to share information quickly. This convenience is especially beneficial for destination weddings or last-minute changes.
Customizable: Digital wedding invitations can be customized with various designs, colors, and fonts to fit your wedding's style and theme. With a wide range of beautiful templates available, couples can create a unique and memorable E-Card that reflects their personality.
Easy RSVP tracking: Digital wedding invitations often include a built-in RSVP feature, making it easy for guests to respond and for couples to track their responses. This feature simplifies the process of managing guest lists and ensures that couples have an accurate count of attendees.

Choosing the Right Platform

Evaluating Different Platforms for Your Needs

When it comes to choosing the right platform for your digital wedding invitations, there are several factors to consider to ensure you find the perfect fit. Here are some key things to look for:

Design Options: Look for a platform that offers a wide range of design templates and customization options. This will ensure that your invitation reflects your wedding style. Platforms like Canva and Paperless Post are known for their extensive design libraries and customization features.
Ease of Use: Choose a platform that is easy to use and navigate, even for those who are not tech-savvy. This will make it simple to create and send your invitations without any hassle. User-friendly interfaces can reduce stress and time during the planning process.
Cost: Consider the cost of the platform and whether it fits within your budget. Some platforms may offer free options, while others may charge a fee. Evaluate the value you get for the price, including features and design quality. Platforms like Evite offer free basic options, while others like Greenvelope may have a fee but offer premium features.
Features: Think about the features you need, such as RSVP tracking, guest management, and reminders. Make sure the platform you choose offers these features to streamline your wedding planning. Integration with other tools, like your wedding website or social media accounts, can also be a significant advantage.
Integration: Consider whether the platform integrates with other tools and services you are using, such as your wedding website or social media accounts. Seamless integration can enhance your planning experience and ensure all your wedding information is connected.

Some popular platforms for digital wedding invitations include:

Canva: A popular design platform that offers a wide range of templates and customization options, perfect for creating invitations for any kind of event.
Evite: A well-known platform for creating and sending digital invitations, offering both free and premium options.
Greenvelope: A platform that specializes in digital wedding invitations and offers a range of design options.
Paperless Post: A platform that offers a wide range of digital invitation designs and customization options, known for its elegant and stylish templates. By carefully evaluating these factors, you can choose the right platform that meets your needs and helps you create beautiful, personalized digital wedding invitations.

Note: The above are E-Card services only, meaning they are not connected to other useful wedding planning features like guestlist, floor and seating plan or wedding website.

Creating Digital Invitations and E-Cards with That’s The One (TTO)

Send Unlimited Save the Dates and E-Cards with TTO

With TTO, you can send digital invitations (from save-the-dates to an update about the bus transfer schedule) effortlessly. There are no limits on the number of E-cards you can send. You can communicate with your guests effortlessly and as many times as you like.

Additionally, you can share joy through free ecards, which are easy to perfect for any celebration. Take a look at some of our templates below!

Automatically Sync Guest Responses into a Guestlist

Keeping track of RSVPs manually can be a hassle, however, TTO’s E-Cards not only sync RSVP responses with your guestlist but also direct guests to essential event details, integrating seamlessly with your event planning by automatically syncing dietary preferences and guest details into a guestlist, giving you a real-time overview of attendance.

Real-Time Tracking to See Responses & Follow-Up Features

TTO’s tracking features allow you to see exactly who has opened your invitation and who hasn’t responded yet, making it easy to send follow-ups and ensure your guestlist is accurate. E-cards that are sent through email come with a status tracker which gets updated every few minutes, allowing you to see if a guest has received, read, and opened your message. It also provides a list of guests marked “not-delivered” which includes guests where the message was not able to be delivered, such as an invalid email address. Guests who haven’t yet responded can be nudged through automated reminders or personalised follow-up messages. We frequently hear from our planners how much they love this feature, as before, they would spend hours manually chasing up guests, but since using TTO for digital invites, they have saved themselves a lot more time and a lot less stress!

Mobile-Friendly

Your guests are busy - we know! We've made it easy for them to respond on the go.

Best of Both Worlds! Use TTO’s RSVP QR Code on Physical Invites

For couples who still love a tangible invite, TTO offers the best of both worlds. Include an RSVP QR code on your printed invitations, while using digital eCards for ongoing guest communications.

Designing Your Digital Wedding Invitation with thatstheone.com

Designing your digital wedding invitation is a crucial step in setting the tone for your big day. A well-designed invite not only provides essential information but also reflects your personal style and the theme of your wedding. Here are some tips to help you create a stunning digital wedding invitation:

Using a Stunning Free Template

Start by selecting a theme that matches your wedding style. Whether it’s rustic, modern, vintage, or whimsical, your ecard should give guests a glimpse of what to expect on your special day.

TTO offers a variety of beautifully designed themes, emphasizing the importance of invitation design with background artwork and coordinating fonts. While customising your invitation, you’ll see a live preview of exactly what your guests will receive.

Uploading your own Custom Designs

If you already have a custom design or are working with a stationer, TTO makes it easy to upload your own custom design or artwork. For the best results, we recommend using an A5-sized design in high resolution to ensure crisp, legible text. While landscape layouts are supported, they may be less mobile-friendly, so a portrait format is often the best choice for easy viewing.

Writing Your Digital Invitation

Crafting the Perfect Message for Your Guests

Writing your digital wedding invitation can be a challenging task, but with a few tips and tricks, you can craft the perfect message. Here are some things to consider:

Be Clear and Concise: Make sure your copy is clear and concise, and includes all the necessary information, such as date, time, location, and dress code. Providing comprehensive information helps everyone plan accordingly.
Be Formal or Informal: Decide on the tone and whether you want to be formal or informal. This will help guide your language and style. A formal tone might be more appropriate for a traditional wedding, while a casual tone could suit a more relaxed celebration.
Include a Personal Message: Consider including a personal message or a special note to your guests. This can make your ecard feel more personal and meaningful. Sharing a brief story or sentiment can add a heartfelt touch.
Use Humor: Don’t be afraid to use humor in your ecard. A well-placed joke or witty remark can make your invitation stand out and set the tone for your wedding. Just ensure that the humor aligns with your overall wedding theme and is appropriate for all guests.

Some popular phrases and wording for digital wedding invitations include:

“You are cordially invited to join us for a celebration of love and commitment…”
“We request the honor of your presence at our wedding…”
“Join us for a day of love, laughter, and adventure as we exchange our vows…”

By following these guidelines, you can craft a digital wedding invitation that is both informative and engaging, ensuring everyone feels excited and well-informed.

Sending your E-card with TTO

Share a Direct Link

Each e-card comes with a unique URL that you can share as an online invitation directly with guests via SMS, WhatsApp, or other messaging apps. This is especially useful for guests whose email addresses you don’t have, or to create a digital replica for a physical invitation.

Email to Guests

From your guest table, select who you’d like to email digital invitations to—individually or by using tags for bulk selection. You can add missing email addresses directly in the table, with TTO highlighting any gaps for easy reference. Once selected, customize your subject line and message—this is what guests will see in their inbox before opening your e-card. Consider how envelopes enhance the presentation of physical invitations, and apply similar attention to detail in your digital invites.

Alternatively, you can add your unique RSVP QR code to printed invites instead of sending via email or link.

Test and Send

Before finalizing your online invitations, send a test to yourself or a trusted friend to experience it first-hand. If any adjustments are needed, you can easily go back and update the content. Once you’re satisfied with the design, simply hit “Send,” and your e-card will be published, reaching your guests’ inboxes within minutes!

Track Delivery and Follow-Up with Guests

After sending your e-card, you can monitor delivery status in real time—see who has received, opened, and interacted with your invitation. This helps you stay on top of responses and quickly identify anyone who may have missed it. If needed, you can resend the invite or follow up directly from the platform, ensuring everyone stays informed and your event planning stays on track.

Read the full E-Cards Guide here.

Digital Invitation Etiquette

When it comes to digital wedding invitations, etiquette is just as important as with traditional invites. Here are some tips to keep in mind:

Include all the essentials: Make sure to include all the essential information, such as time, location, and dress code, in your digital wedding invitation.
Use a clear call to action: Include a clear call to action, such as RSVP instructions. Whether it’s a clickable button or a direct link, guiding everyone on how to answer will streamline the process and improve response rates.
Be mindful of timing: Send your digital wedding invitations at the right time, allowing enough time to respond and make travel arrangements if necessary. Typically, sending invitations 6-12 months before the wedding date is ideal, especially for destination weddings.
Proofread carefully: Proofread your digital wedding invitation carefully to ensure there are no errors or typos. A well-crafted and error-free invitation reflects attention to detail and respect for your guests.

Environmentally Friendly Digital Invitations

Digital wedding invitations are a great way to reduce your environmental impact and make your wedding more sustainable. Here are some ways digital invitations can help:

Reduce paper waste: Digital wedding invitations eliminate the need for paper, reducing the amount of waste generated by traditional paper invitations. This not only helps the environment but also reduces the clutter for your guests.
Save trees: By choosing digital wedding invitations, you can help save trees and reduce the demand for paper products. This small change can have a significant positive impact on the environment, contributing to the preservation of forests.
Lower carbon footprint: Digital wedding invitations reduce the carbon footprint associated with traditional paper invitations, which require transportation and production. By going digital, you can minimize the environmental impact of your wedding.
Conserve resources: Digital wedding invitations conserve resources, such as water and energy, required to produce traditional paper invitations. This conservation effort supports a more sustainable and eco-friendly wedding planning process.
Make a statement: By choosing digital wedding invitations, you can make a statement about your commitment to sustainability and reducing your environmental impact. This choice can inspire your guests and set a positive example for future events.

By incorporating these new sections, the article will provide a comprehensive guide for couples and wedding planners on the benefits, etiquette, and environmental advantages of digital wedding invitations, while maintaining the same informative and engaging tone.

The Future of Invites is Digital

Digital wedding invitations have revolutionised the way couples plan their special wedding day, offering a cost-effective, eco-friendly, and highly efficient alternative to traditional paper invites. Digital wedding invitations can create a stunning suite that rivals traditional paper invites. That’s The One simplifies the entire process with unlimited e-cards, seamless RSVP tracking, and customisable templates, ensuring a stress-free experience that also saves planners and their clients more time. From save-the-dates to automated RSVP reminders, TTO helps couples stay organised and effortlessly communicate with guests. Whether you prefer fully digital invites or a combination of physical and electronic options, TTO provides the flexibility you need.